Join a leading professional services firm as a Office Manager Assistant, where you will serve as the welcoming face and essential support for daily office operations. This full-time role is ideal for a polished, efficient, and customer-focused individual who thrives in a dynamic environment and is experienced in managing front desk and administrative responsibilities with professionalism and grace.
Key Responsibilities:
- Open and prepare the reception area and conference rooms promptly, ensuring readiness for daily business activities.
- Greet and assist clients, visitors, and vendors warmly and professionally, providing directions and comfort amenities.
- Coordinate conference room setups, catering arrangements, and support for special events in collaboration with various departments.
- Manage office inventory including ordering and restocking food, beverages, and supplies, maintaining meticulous records.
- Administer incoming telephone calls with courteous and accurate routing; assist with setting up virtual meetings via Teams and Zoom.
- Support attorneys and staff by scheduling meetings, placing calls, performing data entry, and handling expense reports.
- Assist with IT troubleshooting for common software such as Microsoft 365 and ensure smooth operation of office technology.
- Receive and distribute deliveries and mail promptly and efficiently.
- Participate in onboarding activities for new employees and support general office administration tasks throughout the week.
Qualifications:
- College education strongly preferred.
- At least 2 years of experience in reception or administrative roles, preferably within a law firm or professional services environment.
- Exceptional interpersonal skills with a polished, professional demeanor and a pleasant telephone manner.
- Excellent customer service, written and verbal communication skills.
- Strong organizational skills with the ability to multitask, prioritize effectively, and manage competing deadlines.
- Proactive problem-solving aptitude with attention to detail and accuracy in all tasks.
- Comfortable using office technology and software including Microsoft Office Suite and virtual meeting platforms.
- Ability to remain calm and courteous under pressure, with flexibility to work occasional overtime when needed.
- Physical ability to sit for extended periods and perform routine office duties including stooping and reaching.
If you are a dedicated and motivated professional seeking to contribute your skills within a respected professional services firm, we encourage you to apply for this rewarding full-time role.
