Job description
24 Seven is partnering with a top global sportwear client based in the Portland, OR region to help them find an Administrative Assistant for this hybrid position. This is a 12 month contract with potential to extend or convert to a fulltime salaried position. While on contract, you'd be eligible for benefits including medical, dental, vision, sick time, 401K and holiday pay.Ideal Candidate: will have at least 3 years of progressively responsible experience in an administrative support and project support experience.
Performs administrative duties as assigned. Facilitates and attends meetings as requested; Responsible for administrative functions and project work for the various business units providing services to various clients. This position will also be accountable for coordinating projects administratively effectively as assigned. This position will apply structure to ensure successful implementation of projects. Work requires independent judgment and initiative on assignments. Maintains electronic filing system, initiates required administrative reports, arranges meetings, and schedules appointments.
General Support:
- Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
- Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
- Gathers, compiles and reports on information relevant to supervisor's assignment.
- Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.
- Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority. Handles confidential information.
- May serve as the central contact for general department information.
- Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars.-Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
- Utilizes on-line reservation system to ensure that company travel policy is followed in order to provide cost-effective and convenient travel arrangements.
- Works with travel agents, airlines, and others regarding planning and customer service issues.
- Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
- Interprets needs, determines and produces effective presentation layout, and organizes final documents.
- Prepares special reports requiring the selection of relevant information from a variety of sources.
- Maintains and updates on going reports or databases.
Expired job
