Job description
Our client, a leader in the beauty and Retail space, is looking for an Administrative Assistant to join the team on a freelance basis. This role will be onsite, starting on 8/9, for 4+ months to start.
Overview:
The Administrative Assistant performs tasks as necessary to support the buying team. They execute administrative and routine functions as well as a variety of tasks needed to support office efficiency. They provide logistical support in vendor relations and may be responsible for certain routine reporting needs. Priorities and tasks may change as required by the needs of the business. This position reports to a Senior Ecommerce Manager or Buyer.
JOB DESCRIPTION:
- SKU maintenance: PIM Sku creation for all online only SKUs, ensuring SKUs are properly maintained per buyer’s direction including description changes, brand changes, style codes, feature codes, channel classification changes, and markdowns.
- Promotions: Responsible to entering online only promotions into JIRA and ensuring all promotions are working as desired.
- Product Content: Support Buyer in working with Content team and Brand partners on making sure images are up for new brand launches
- Contracts: Creates, send out, collect and upload signed contracts. Update contract log. Merchant is responsible for providing log of all contracts to be collected.
- Email Exposure: Responsible for creating a monthly calendar to show email exposures by week (“Global side x side”) by month/week listing each email theme, brands and products exposed
- Operational support: Provides memos/communication visibility to operations of key online events.
- Administrative: Assists team in maintaining calendar and scheduling brand meetings.
- Marketing: Responsible for frequent email proofing, wireframe maintenance, landing page requests, etc.
- Logistics: Initiates RTV/DIF, Clearance and DC to DC transfers at buyer’s direction.
- Values: Exemplifies the company's core values within role. Brand Values are quality and timely decision making, continuous improvement, collaboration, accountability, coaching and developing, planning and prioritizing, communication
Qualifications:
- Education Requirements: High School diploma required
- Years of Related Experience: 2 yrs. relevant work experience preferred.
- Skills: Strong organizational skills required. Excellent communication skills, both oral and written.
- Proficiency with Microsoft Office.
- Knowledge of Adobe analytics, SAP and SAP Hana a plus.
- Creative problem solver.
- Professionalism and confidentiality required.
- Passion for the business
- Working conditions: Nominal Travel Required
If interested in and qualified for the opportunity, please forward your resume today!
