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Administrative/ Business Coordinator

Job title: Administrative/ Business Coordinator
Contract type: Freelance
Location: New York
Discipline: Fashion
Remote: No
Salary: 30hr
Reference: 439134
Contact name: Amelia Bitton
Job Published: January 01, 1970

Job description

Client Overview: Our client is a popular beauty brand presenting the latest skin care, body care, and makeup for every beauty enthusiast. 

Role Overview: The Content Production Business Administrator is a role within the Production Department dedicated to supporting the production team with the oversight and management of the financial and basic business components of all content shoot through post productions.

  • Budget Tracking:
  • Basic knowledge of content production budgets ideal but not 100% required.
  • Enters all financial transactions and data into shared MS Excel budget trackers, including vendor estimates, purchase orders and invoices and manages through actualization.
  • Liaises and collaborates with finance to procure purchase orders, traffic billing and generate analytics reports.
  • Production Billing:
  • Generates purchase orders, processes invoices, tracks and manages vendors payments, memorializes all in the budget trackers for each production.
  • New Vendor Set-up:
  • Will onboard onto the company billing system and manage induction of new vendors.
  • Experience in a production environment.
  • Agency or production company background, or experience working in this capacity with an agency or production company a plus.
  • Equipped with the know-how to manage details on multiple projects at once.
  • Impeccable attention to detail, financial and administrative systems.
  • Passionate about being at the center of business initiatives, creation, and actionable solutions
  • Technically savvy with share drive programs for budget tracking and data presentation documents.
  • Working knowledge of Adobe Creative Suite a plus
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