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Administrative/ Business Coordinator

Job title: Administrative/ Business Coordinator
Contract type: Freelance
Location: New York
Discipline: Fashion
Remote: No
Salary: 30hr
Reference: 439134
Contact name: Amelia Bitton
Job Published: January 01, 1970

Job description

Client Overview: Our client is a popular beauty brand presenting the latest skin care, body care, and makeup for every beauty enthusiast. 

Role Overview: The Content Production Business Administrator is a role within the Production Department dedicated to supporting the production team with the oversight and management of the financial and basic business components of all content shoot through post productions.

Responsibilities:
  • Budget Tracking:
  • Basic knowledge of content production budgets ideal but not 100% required.
  • Enters all financial transactions and data into shared MS Excel budget trackers, including vendor estimates, purchase orders and invoices and manages through actualization.
  • Liaises and collaborates with finance to procure purchase orders, traffic billing and generate analytics reports.
  • Production Billing:
  • Generates purchase orders, processes invoices, tracks and manages vendors payments, memorializes all in the budget trackers for each production.
  • New Vendor Set-up:
  • Will onboard onto the company billing system and manage induction of new vendors.
Qualifications:
  • Experience in a production environment.
  • Agency or production company background, or experience working in this capacity with an agency or production company a plus.
  • Equipped with the know-how to manage details on multiple projects at once.
  • Impeccable attention to detail, financial and administrative systems.
  • Passionate about being at the center of business initiatives, creation, and actionable solutions
  • Technically savvy with share drive programs for budget tracking and data presentation documents.
  • Working knowledge of Adobe Creative Suite a plus
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