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Coordinator - Talent Relations Department

Job title: Coordinator - Talent Relations Department
Contract type: Freelance
Location: Los Angeles
Discipline: Creative
Remote: No
Salary: $27-30/hr.
Reference: 450965
Contact name: Lexy Hartwell

Job description

Our client is seeking a detail-oriented Coordinator to provide support for their Talent Relations department.

**Work Schedule Monday-Friday plus nights/weekends as needed!

  • Maintain talent grids for all aspects of the onboarding process: birthdays, gifts, important milestones, etc.
  • Responsible for list management—executive events, dinners, premieres, etc.
  • Assists with Invoice tracking, processing, and correspondence.
  • Coordinates all gifting for talent and maintains the gifting grid.
  • Regularly work with Marketing, Diversity and Inclusion and Current/Development teams for talent asks and requests including marketing shoots, panels, etc.
  • Assists with special projects as needed.
  • Helps with travel for all events and creates itineraries for talent.
Basic Qualifications        
  • Minimum 1 year of administrative experience is preferred.
  • Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint), experience with Adobe a plus.
  • Able to work well in a high-volume atmosphere, and with various personalities tactfully.
  • Strong verbal communication and excellent interpersonal skills are required.
  • Able to work efficiently in a fast-paced environment, meet deadlines and be proactive in resolving issues.
  • Must be motivated, highly organized, detail-oriented, personable, reliable, self-assured and able to prioritize work with minimal direction.
  • Must be able to maintain confidentiality and interact professionally with senior executives, talent and their representatives.
  • Willing to work nights and weekends.
Required Education        
  • Four-year college degree, preferably in communications.
Additional Information 
  • This is covering a leave of absence. Candidates must be detail oriented, organized, reliable. Should have strong verbal & written communication skills, professional & discrete with confidential communications, and comfortable working heavily in Excel/Airtable grids. We would expect this person to be able to attend award shows and parties after hours/on weekends in January and February as needed - probably about 4-5 per month.
Expired job