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Executive Administrative Assistant

Job title: Executive Administrative Assistant
Contract type: Freelance
Location: Los Angeles
Discipline: Creative
Remote: No
Reference: 431522
Contact name: Alissa Ochoa

Job description

Our company, a well-known video game developer is seeking an Administrative Assistant to support two executives. 

As an Administrative Assistant you will play a critical role supporting leaders and teams at company. Your intuition, judgment and professional experience make you an effective facilitator for daily interactions between teams. You’re always looking to use your brain, simplify complex processes using logic and common sense for time-saving solutions. Ultimately your role will add immense value to the organization by allowing our leaders to fully focus on critical daily and long-term business priorities.

This position is a 1-year contract. 
Currently fully remote but once the team is called back into the office it will be HYBRID TUE-THURS in Santa Monica. 

Responsibilities:
  • Manage and maintain schedules, appointments, meetings, and travel arrangements for two
  • Executives
  • Provides support and coordination of team travel arrangements and agenda creation
  • Travel & business expenses for team
  • General office organization/support and other special projects (i.e. facilitating office moves)
  • Helping team members with general IT and facilities requests when necessary.
  • Manages internal production team calendar (including OOO updates, no meeting days, events)
  • Coordinates team events (Show & Tells, quarterly team outings, team lunches, birthdays)
  • Coordinate visits with external partners/vendors
  • Keep team up-to-date with company news and events
  • Distro management (gmail distro lists, slack channels)

Required Qualifications:
  • 2+ years as an administrative or executive assistant. Experience in media or entertainment
  • preferred.
  • Strong attention to detail
  • Professional and courteous communication (written and verbal)
  • Excellent organizational and multi-tasking ability
  • Team oriented and collaborative
  • Experience creating internal communications and executive-level presentations

Desired Qualifications:
  • Google Workplace Experience (GCal, Doc, Sheets, Slides)
  • Experience supporting an executive in the entertainment industry
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