Job description
GENERAL PURPOSE:Provide administrative support for multiple Senior Executive Leaders and division as needed, utilizing strong organizational and multi-tasking skills in a fast-paced corporate environment.
ESSENTIAL FUNCTIONS:
• Independently ensure departmental administrative objectives are executed in a timely manner, anticipating conflicts, and proactively problem solving to guarantee expected outcomes are achieved.
• As the department representative, manage daily workload of SVP including but not limited to: proactive calendar management for internal and external meetings; tracking departmental deadlines for major company events (performance appraisals/ assortment planning) and compiling critical and highly sensitive/ confidential materials within department for timely review and submission; printing and compilation of weekly and monthly reporting; executive and departmental phone coverage as required.
• Coordinate and manage expense reports of multiple leaders in a timely manner.
• Display organizational agility by effectively managing competing priorities, ensuring appropriate follow through on projects and assignments within division, other departments, Human Resources, and all outside sources.
• Execution of new hire onboarding by partnering with HR for scheduling and collaborating with IT and Corporate Properties to ensure new hires have appropriate systems access, designated workspace, and required equipment prior to start date.
• Proven ability to train and onboard other administrative professionals.
COMPETENCIES:
• Communication
• Problem Solving
• Planning & Organizing
• Initiative
• Integrity & Trust
• Multi-tasking
• Customer Service
• Collaboration & Interpersonal Effectiveness
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
• 4-6 years of experience supporting multiple high-level executives in a fast-paced environment
• Excellent oral and written communication skills
• Excellent organizational skills, problem solving skills, and attention to detail
• Proven ability to maintain high level of confidentiality with strong professionalism
• Advanced calendar management experience• Extensive experience coordinating domestic and international travel
• Expert level computer skills (Microsoft Office Suite). Previous experience with RDW, RMS & Concur a plus
• College Degree preferred
This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.
Expired job