Executive Assistant- Sports App-West LA HYBRID

Job title: Executive Assistant- Sports App-West LA HYBRID
Contract type: Full-time
Location: New York
Remote: No
Reference: 429051
Contact name: Arinne Averbach
Job Published: January 01, 1970

Job description

Our client, a leader in Sports apps, is looking for a hungry, dynamic, personable Executive Assistant to join their team! 
This is a great opportunity for growth, if you are also looking to grow your career into an EA this is the role for you!

In this role you will be supporting the CEO with coordinating and maintaining the schedules, travel, projects, and other tasks as assigned by the Senior Leadership Team. 

Location-Hybrid in West LA

•    Maintain the confidentiality of all information received, or within the scope of the position
•    Internal and external representation for company brand and company leaders
•    Collaborate with different department assistants (external and internal) to ensure that any ongoing projects and needs for the company are met
•    Coordinate the agenda of senior management team meetings and off-sites, and all- staff meetings
•    Coordinate all meetings and appointments, including: 
o    Selecting appropriate times (in accordance with communicated preferences)
o    Communicating agenda to the appropriate individuals
o    Preparing and sending necessary meeting materials
o    Recording and distributing notes as needed
•    Actively maintain expense reports for the Leadership Team including collecting and organizing receipts and processing monthly expenses through our system (Concur)
•    Book company travel for the Leadership Team, including flights, hotels and transportation
•    Process invoices for vendors in a timely manner to ensure on time payments 
•    Perform general administrative functions, including meeting and greeting visitors, answering phone calls and answering queries
•    Deliver a great service to our internal customers, prioritize the important stuff, and deliver a high standard on time
•    Additional tasks and responsibilities as assigned by the Leadership Team

•    Minimum of 8 years of experience as an Executive Assistant in a fast-paced environment preferred
•    Experience working directly with C-Level executives required 
•    Bachelor's degree preferred
•    Proficient in Microsoft Office Suite required (Outlook, Word, Excel and PowerPoint, Vizio and Lucidchart)
•    Proven ability to handle confidential information with discretion
•    Thoroughness and accuracy when accomplishing all tasks
•    Demonstrate proactive approaches to problem-solving with strong decision-making capability
•    Customer focused and highly approachable with the ability to be proactive, resourceful, and flexible
•    Excellent interpersonal skills, including the ability to work effectively as part of a team and interact with all levels of management and staff
•    Demonstrated ability to organize, prioritize, meet deadlines, make effective decisions and change course of action quickly
•    Effective communicator, both verbally and written
•    Knowledge of sports industry, gaming or technology a big plus, but not required Apply for this job

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