Job description
Our client, a health/wellness organization, is looking to hire an Executive Assistant/Office Manager to join their team! *This is a work from home position, starting at about 30 hours a week for now.
The Executive Assistant and Office Manager is responsible for overseeing day-to-day operations including reporting to the Chief Vision Officer and CMO. He/she will be a key member of our team and be excited to do whatever needs to be done to make every day a success.
Responsibilities
Assist company executives with scheduling, paperwork, accounting, pulling data from various sources, and other action items.
Responsible for the company calendar, events, managing travel itineraries, organization of company files and all (software) subscriptions/billing.
Point of contact for some vendors/agencies, follow-up on action items and deliverables, provide materials note taking when necessary.
Accounting - handling incoming invoices (using Beanworks) and outgoing expenses (using Expensify), maintaining receivables calendar
General receptionist duties; greeting visitors, answering phones, customer service, keeping IT running.
Handle general customer inquiries (reading and responding/forwarding incoming messages daily)
Keep our office organized and stocked including mail management
Qualifications
2-5+ years of relevant experience
Exceptional communication, organizational and time management skills
Ability to coordinate and manage executives across multiple locations
Proactive “doer”, independent self-starter with the ability to discover tasks and prioritize accordingly
Tech-savvy and a quick learner
Solution-focused, creative problem solver
Ability to wear many hats and perform tasks beyond job description
Team player, enjoy supporting others’ success
Calm, flexible, and able to thrive in a fast-paced environment
Experience with Google Suite applications including Google Analytics required
Live within commute distance of West Los Angeles/Santa Monica and required to be in office when appropriate/needed.
