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Executive Assistant to CEO

Job title: Executive Assistant to CEO
Contract type: Freelance
Location: Santa Monica
Discipline: Beauty
Remote: No
Salary: $90,000/year - $110,000/year
Reference: 465979
Contact name: Alissa Ochoa

Job description

Job Overview:

We are seeking a proactive and detail-oriented Executive Assistant to manage the CEO. The ideal candidate will ensure follow-ups are completed, schedules are adhered to, and key stakeholders are kept informed. This role demands the ability to operate in ambiguity, adapt, pivot, and maintain a positive attitude.

Key Responsibilities:

  • Scheduling & Follow-ups: Maintain and manage the CEO's calendar, ensuring all appointments, meetings, and follow-ups are timely and efficiently coordinated.
  • Communication: Ensure that all relevant parties are informed of necessary information and updates. Act as a liaison between the CEO, VPs, and Heads of Departments.
  • Collaboration: Work closely with VPs and other HODs to gather data and information required by the CEO.
  • Adaptability: Thrive in a dynamic environment with shifting priorities, and handle urgent, last-minute changes with grace.
  • Assessment Requirements: All candidates must complete the AcuMax Index assessment and the Acumen cognitive test.

Ideal Candidate Profile:

  • Autonomy: Enjoys working independently and values being judged on results delivered in their unique way. Comfortable with conflict and challenge to drive new policies and business development.
  • Communication: Possesses strong social and people skills, enjoying interaction with others to achieve desired results. Uses positive verbal communication effectively.
  • Patience: Capable of handling pressure and frequent interruptions. Skilled at juggling multiple tasks and adapting to a less predictable work atmosphere.
  • Certainty: Prefers a structured environment with adherence to rules, regulations, and established procedures. Pays close attention to detail and specifics.
  • Decision Making: Excels in making "generalist" decisions where overall results take precedence over specific execution details.
  • Social/Task Orientation: Naturally task-focused but utilizes social skills to accomplish those tasks efficiently.

Working Conditions:

  • Office Hours: Monday to Thursday from 9:30 AM to 6:00 PM with a 30-minute lunch break. Hybrid work on Fridays.
  • Flexibility: Potential for weekend work on occasion, though this is an exception rather than the rule.
  • Employment Type: 3-Month Contract with Potential to Convert to Full-Time
    Salary: $90,000 - $110,000K/annually
  • Location: Santa Monica, CA 
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