Job description
Job Title: Executive Assistant
Location: Culver City, CA
Employment Type: Full-Time
Salary: $90,000 - $120,000 annually
Office Hours: Monday to Thursday, 9:30 AM - 6:00 PM (30-minute lunch break); Hybrid work on Fridays
Flexibility: Potential for weekend work on occasion
Job Overview:
Our client, a dynamic startup beauty brand seeking an exceptional Executive Assistant to support their CEO. This role is critical in building and implementing systems for scheduling, project management, and organization from the ground up. The ideal candidate will be highly professional, resourceful, and capable of working independently, without needing constant direction. If you thrive in an evolving environment and are eager to create efficient procedures and systems, we want to hear from you!
Key Responsibilities:
- Scheduling & Follow-ups: Oversee and manage the CEO's calendar, ensuring timely coordination of all appointments, meetings, and follow-ups.
- Communication: Serve as a key liaison between the CEO, VPs, and Heads of Departments, ensuring all relevant parties are kept informed of updates and necessary information.
- Collaboration: Partner with VPs and other Heads of Departments to gather and relay important data and information for the CEO.
- Adaptability: Manage shifting priorities and urgent, last-minute changes with flexibility and a positive attitude.
- Procedure Development: Build and refine operational procedures and systems for optimal efficiency and effectiveness.
Ideal Candidate Profile:
- Autonomy: Demonstrates a strong ability to work independently and takes initiative. Comfortable with conflict and challenges in developing new policies and driving business development.
- Communication: Excellent interpersonal skills with a knack for positive, effective verbal communication.
- Patience: Handles pressure and frequent interruptions with composure, managing multiple tasks in a less predictable work environment.
- Certainty: Values a structured environment and adheres to rules and regulations. Detail-oriented with a focus on precision.
- Decision Making: Skilled in making broad decisions with a focus on overall results rather than specific execution details.
- Social/Task Orientation: Balances a task-focused approach with effective social skills to accomplish objectives efficiently.
To Apply:
If you are a proactive, detail-oriented professional who thrives in a fast-paced startup environment and is excited about the opportunity to build and implement new systems, we encourage you to apply!
