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Executive Assistant to Founders

Job title: Executive Assistant to Founders
Contract type: Freelance
Location: Culver City
Discipline: Fashion
Remote: No
Salary: $30.00/hour-$38.00/hour
Reference: 466369
Contact name: Alissa Ochoa

Job description

Our esteemed client is a premier undergarment and loungewear brand nestled in the vibrant heart of Culver City are eagerly seeking a polished and experienced Executive Assistant to provide indispensable support to two dynamic CEOs.
 

Key Responsibilities:

  • Collaborate closely with two visionary founders, adeptly handling a spectrum of administrative tasks and personal errands.
  • Masterfully manage intricate calendars, expertly scheduling meetings, setting timely reminders, and meticulously documenting meeting outcomes.
  • Serve as the orchestrator of seamless travel logistics, meticulously coordinating flights, accommodations, and comprehensive itineraries.
  • Maintain a vigilant eye on upcoming appointments, ensuring all logistical details are flawlessly executed.
  • Extend personal support to founders, liaising with childcare providers, coordinating with the spouse’s, orchestrating personal travel arrangements, and expertly managing family vacation planning.
  • Curate thoughtful and timely gifts for birthdays, anniversaries, and holidays, ensuring each gesture reflects the company’s ethos of care and appreciation.
  • Tackle ad-hoc business needs with poise and efficiency, navigating challenges with a solutions-oriented approach.
  • Stand ready to provide essential support as an adept office manager or front desk liaison when the need arises.
  • Spearhead company-related travel arrangements with finesse and attention to detail.
  • Assist in managing founder’s email correspondence, maintaining calendar integrity, and implementing streamlined electronic filing solutions.
  • Potentially contribute to corporate communications initiatives as they develop and unfold.

Location: Culver City, CA (must be able to work on-site) 

Rate: ranging from $30 to $38 per hour, commensurate with your exceptional skills and experience.

Qualifications:

  • Proven track record as an Executive Assistant or in a similarly demanding role supporting C-suite executives.
  • Adept command of organizational dynamics, demonstrating superior time-management skills and meticulous attention to detail.
  • Proficiency in calendar management and scheduling software (e.g., Outlook, Google Calendar), ensuring seamless coordination across diverse schedules.
  • Stellar communication skills, adept at cultivating professional relationships and navigating sensitive conversations with finesse and discretion.
  • Exhibit unwavering professionalism and the ability to thrive in a fast-paced environment, adeptly prioritizing tasks and meeting deadlines.
  • Adaptability to evolving priorities and a keen enthusiasm for embracing diverse responsibilities.
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