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Freelance Administrative Assistant

Job title: Freelance Administrative Assistant
Contract type: Freelance
Location: New York
Discipline: Beauty
Remote: No
Reference: 431956
Contact name: Amelia Bitton
Job Published: January 01, 1970

Job description

Administrative Assistant Responsibilities:

  • Handle all administrative tasks and provide diversified administrative assistance to the Vice President
  • Typing general correspondence, internal memorandum, reports, etc.
  • Answering phones, taking detailed messages, screening calls taking action, etc.
  • Managing and scheduling calendar
  • Monitoring email for time sensitive items
  • Sorting and reviewing mail on a daily basis
  • Arranging travel and creating itineraries
  • Managing and preparing expenses
  • Organizing business documents in preparation for meetings
  • Manage presentations and new employee orientations including agendas, booking of hotels, flights and restaurants, lunches, conference rooms, etc.
  • Assist in PowerPoint presentation formatting
  • Coordinate large staff meetings and conference calls
  • Prepare and manage meeting card expenses
  • Maintain and update retailer and field contact lists
  • Coordinate conference rooms
  • Order product and maintain product closet
  • Manage and maintain departmental equipment
  • Order office supplies

Administrative Assistant Qualifications:

  • Position requires 3+ years of administrative experience in a corporate environment
  • Excellent organizational, communication and computer skills required
  • Individual must have good writing skills and ability to exercise professional discretion and judgment
  • Computer skills: Microsoft Word, Excel and PowerPoint
Expired job