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Front Desk Administrative

Job title: Front Desk Administrative
Contract type: Freelance
Location: Newport Beach
Remote: No
Reference: 438587
Contact name: Alanha Medina
Job Published: January 01, 1970

Job description

Our client a non- profit organization is seeking a contract Front Desk Admin to join their team 

Front Desk:
  • Answer all incoming calls and route to appropriate person/dept. Answer questions whenever possible.
  • Maintain both Outlook and Word company calendar of events, PTO, flex time, etc.
  • Collect Timecards from all employees.
  • Emails, emails, emails!
Office Support:
  • Coordinate (and ship) necessary supplies, products and goods for conferences and mtgs.
  • Collect and sort donation checks, and in-person deposits to bank as required.
  • Receive and sort incoming mail and packages and drop off packages as required to FedEx, Post Office, or UPS.
  • Work with existing vendors and setup new office vendors.
  • Manage and oversee resolution for office/bldg. issues with building management. Inputting work orders as needed for office needs, access cards, fitness access, etc.
  • Order supplies for onsite and remote staff.
  • Order/purchase food/kitchen supplies for office staff. Make sure highest standard for cleanliness of office and kitchen. Restock refrigerator and office needs/supplies as needed.
  • Ensure the storage cleanliness and organization, possible inventory check.
Staff Support:
  • Coordinate and manage birthday/anniversary monthly lunch mtgs and purchasing anniversary gifts. Order birthday decor for onsite staff and coordinate celebration get-together
  • Oversee some onboarding process of new staff (all IT equipment, email setup, office keys and access cards, desk/office setup, supplies, business cards, etc.).
  • Assist with events team with busy bags and as needed.
  • The ideal candidate will be a proactive problem solver with exceptional communication skills, meticulous attention to detail and eminent organization.
  • Proven experience with relevant administrative support experience.
  • Strong understanding of Microsoft Office Suite.
  • Ability to prioritize daily workload and must be detail oriented and ability to multitask.
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