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Personal Assistant/ Executive Assistant

Job title: Personal Assistant/ Executive Assistant
Contract type: Full-time
Location: California
Discipline: Creative
Remote: No
Reference: 430415
Contact name: Alissa Ochoa
Job Published: January 01, 1970

Job description

Our client,  purpose driven card game is seeking a Personal / Executive Assistant to help assist the CEO with their business and personal life.

The ideal candidate will have experience supporting a CEO and managing different aspects of their day-to-day.

Our ideal candidate must have excellent decision-making skills, take direction well and be discrete. Must also possess excellent interpersonal skills, take initiative, and be extremely organized. It will be your responsibility to make sure that everything from personal to business runs smoothly. You will be expected to work flexible “office hours” with an expectation of being available after standard hours if needed.

SKILLS & QUALIFICATIONS:

  • 3-5 years experience 
  • Strong Interpersonal Skills
  • Tech-Savvy and experience with word processing and g-suite
  • Active Listening and good communication skills
  • Proactive approach to problem solving
  • Strong sense of urgency
  • Strong attention to detail
  • Ability to Multitask
  • Great Time Management and organizational skills
  • Good Project Management skills

RESPONSIBILITIES

  • Act as a right hand for the CEO and at times act as the first point of contact / a gatekeeper
  • Help with employers daily time management
  • Must handle all day-to-day tasks including business errands
  • Must manage calendar & appointment scheduling
  • Drive to and from multiple locations to run errands as requested (must own a car)
  • Communicate professionally via email, phone, and in-person
  • Ability to organize high-volume inboxes
  • Help with all day-to-day office operations / serve as an office manager as needed
  • Take dictation and notes
  • Coordinate both business & personal travel needs
  • Track and submit monthly expense reports against the allocated budget
  • Manage and execute ranging ad-hoc projects

REQUIREMENTS

  • Proven work experience as a Personal Assistant is MUST.
  • Independent and can project plan
  • Creative and intuitive thinking and problem solving
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organizational and time management skills
  • Good listener, positive attitude, takes initiative and extremely organized
  • Must remain calm under pressure
  • Computer savviness and the ability to troubleshoot technical needs
  • Ability to keep personal affairs private and confidential
  • Valid driver's license with clean driving record
APPLY TODAY! 
Expired job