Job description
Our client is looking for a Project Coordinator who will be responsible for organizing and controlling project activities and for communicating risks, opportunities and current state of project to other stakeholders.
Essential Functions:
• Prepare document distributions to subcontractors
• Attend and document project meetings
• Review and transmit submittals
• Cost code and/or verify correct codes on time sheets
• Prepare and document extra work orders
• Prepare RFIs per instructions/direction
• Compile contract close out documents
• Format Change Orders for projects/managers
• Document punch list work
• Plans management and printing
• Field Progress Forms/Field Progress Report tracking
• Complete other responsibilities as assigned
Competency:
To perform the job successfully, an individual should demonstrate the following competencies:
• Analytical – Collects and researches data
• Problem solving – Identifies and resolves problems in a timely manner; Works well in group problem solving situations; Uses reason even when dealing with emotional topics
• Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings
• Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information
• Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values
• Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan
• Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments
Qualifications:
• HS Diploma with a minimum of 2-3 years of related experience in managing construction projects or BS/BA degree with no prior experience is a plus
• Experience in Residential Plumbing /Mechanical projects is an advantage
• CAPM certificate is highly preferred
• Proficient in Microsoft Office Applications – Intermediate level
• Working knowledge of AutoCad skills is a plus
• Understanding of Procore, Plan Grid or Blue Beam is a plus
• Dependable and responsible who can take direction and work with little supervision
• Excellent communication and group presentation skills
Physical Demands:
• Must be able to remain in a stationary position 50% of the time
• Ability to learn technical material
• The person in this position needs to occasionally move about inside the office to access files, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and printer