As Team Assistant, you will support the C&P Team in their daily tasks and contribute to C&P Business operations & activities. You will mainly assist the team based in the US (SVC offices and remote team members) but also at a global level. You will help the team with critical administrative tasks, samples management and other office related duties. You will also provide executive support to the C&P US Leadership team on their daily needs and activities.
You will coordinate meetings, workshops and arrange logistics for events. You will also assist the C&P team at a global level. This role will report to the C&P Business Operations Lead (based in Switzerland) and is a full time position based in Newark, California.
Stay Hungry and Humble.
Decide and just Do.
These are the behaviors you’ll need for success here.
In this role you will:
Provide administrative support and assistance to the C&P Team: Help the team with their daily admin tasks (filing, invoicing, suppliers management) Manage sample stock (orders, packing, shipping)
Support recruitment needs by organizing interviews and helping recruiting managers with related administrative tasks
Take meeting minutes and projects follow-up
Contribute to documents and presentations preparation
Review operating practices and suggest improvements where necessary
Support the C&P Business Operations Lead for any relevant tasks and projects (global & local)
Provide executive support to C&P Leadership Team: Provide local assistance to C&P Leadership team when traveling to SVC offices (visa, travel arrangements, meeting room bookings)
Assist the LT in their duties (expenses, calendar management, admin support)
Coordinate meetings & activities: Liaise with internal staff at all levels
Coordinate project-based work Support Product development & innovation activities for C&P Arrange regular meetings, workshops and events (virtual and on/off site).
Organize team activities (virtual and in person)
Coordinate logistics, agenda, evening dinners and/or party, goodies, etc.
Interact with external clients & build strong relationships with local suppliers
We are looking for someone with the below experience, skills and behaviors to join our team: At least 3-5 years of experience in an international environment providing support at a high level
Successful experience in events management or in the hospitality industry
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite or Google Suite
Knowledge of standard office administrative practices and procedures.
Basic Knowledge of finance and accounting systems such as Oracle Ipro
Fluent in English written and spoken, any other language is a plus
Solution oriented and proactive, able to take initiatives
Excellent interpersonal skills
Very good communication skills, capable of adapting communication style to the audience
Strong organizational & planning skills, attention to detail and hands-on
Flexible, able to handle changes and pressure
Able to analyze problems and bring creative solutions
Reliable, trustworthy Autonomous & capable of working remotely in an organized and efficient manner
Some college preferred