Job description
Our client, a beauty brand is seeking as an Administrative Support Specialist for their Product Development team in El Segundo.
This role is contract up to 6 months.
Rate: up to $22/per hour DOE
Location: on-site Monday - Friday at El Segundo HQ
Responsibilities:
- Manage inventory and organize the product master room to ensure easy access to necessary materials.
- Coordinate the shipment and receipt of samples, swatches, and test formulas, keeping track of all incoming and outgoing items.
- Gather social listening insights and consumer feedback on new launches, providing a comprehensive review summary for the team.
- Stay updated on industry trends through market research and create presentations to share insights with the Product Development team.
- Create visually appealing presentations for packaging, formula, and shade inspiration.
- Review shade matching submissions under the supervision of the Product Development manager and manage formula submission trackers.
- Support the entire Product Development team by managing product sample requests from cross-functional teams for photoshoots, retailer meetings, and other business needs.
- Maintain and update the Product Master log and library, ensuring meticulous labeling and organization of all production masters.
- Assist the Product Development Manager in searching for, purchasing, swatching, and organizing color benchmarks for new launches.
- Provide assistance to the Product Development team during launches and development projects as needed.
- Collaborate with the team to compile agenda topics for Product Development/Marketing status meetings and cross-functional meetings.
- Take detailed notes during vendor meetings and presentations, sharing recaps with relevant stakeholders.
- Track and organize all samples from vendor presentations, ensuring easy access for the team.
- Maintain cleanliness and organization in the Product Development room on a weekly basis.
- Assist Product Development Managers with product swatches and demos as required.
- Handle general office tasks including shipping, filing, organizing, and ordering supplies to support the efficient operation of the department.
Requirements:
- Passionate and knowledgeable about beauty industry trends.
- Exceptional organizational skills with a keen eye for detail.
- Strong follow-through skills and a proactive, can-do attitude.
- Working knowledge of Microsoft Office suite (Word, Excel, PowerPoint).
- Excellent communication and interpersonal skills.
- Entry-level or 1-3 years of previous work experience, preferably in the beauty industry (experience not required but preferred).
What Would Make a Candidate Stand Out:
- Demonstrated passion for and knowledge of the beauty industry.
- Previous experience in administrative support roles, particularly within a product development environment.
- Proven ability to multitask and prioritize tasks effectively.
- Creativity in visual presentations and a keen aesthetic sense.
- Strong problem-solving skills and the ability to adapt to changing priorities.
- Familiarity with inventory management systems and processes.
- Willingness to learn and grow within the role.
