* 1 to 2 Month Opportunity (Temp)
* 40 hours per week
* Experience in start up environment and supporting a C Suite.
Job Title: Executive Assistant
Overview
We are seeking a highly organized, proactive Executive Assistant to provide seamless support to senior leadership in a fast paced, high growth environment. This role requires exceptional attention to detail, sound judgment, strong communication skills, and the ability to anticipate needs while managing multiple priorities with discretion and efficiency.
Responsibilities
Executive Support
- Provide comprehensive administrative support, including complex calendar management, coordination of meeting logistics, agenda tracking, and follow up items
- Prepare daily executive briefs summarizing key priorities, action items, and materials for review to ensure timely information flow
- Develop background materials and briefing documents in advance of meetings to support informed decision making
- Support recruiting efforts by scheduling interviews, managing candidate pipelines, and overseeing candidate communications
- Maintain and organize tracked documentation across Google Workspace and Microsoft tools, ensuring accuracy and visibility of key metrics
- Support conference attendance and speaking engagements, including registration logistics, outreach, scheduling, and agenda/itinerary preparation
- Handle sensitive and confidential information with the highest level of discretion and professionalism
Travel Management
- Coordinate domestic and international travel, preparing detailed itineraries and tracking expense documentation
- Partner closely with the Chief Clinical Officer to develop quarterly strategies for field travel planning by region
- Collaborate with regional sales leaders to organize productive field schedules and meeting agendas
Additional Responsibilities
- Participate in ad hoc projects in support of broader team and company initiatives
- Plan and execute team events including large dinners, happy hours, off sites, retreats, and other team building activities
- Act as a thought partner to fellow Executive Assistants to support smooth, consistent executive and organizational operations
Requirements
- 4+ years of experience supporting C suite or senior executives, ideally within a startup or fast paced environment
- Experience supporting multiple executives across different time zones preferred
- Exceptional organization, prioritization, and communication skills; ability to manage multiple workstreams simultaneously
- High emotional intelligence with strong executive presence and polished verbal and written communication skills
- Proficiency in Google Workspace; experience with CRM tools (Salesforce a plus)
- Meticulous attention to detail and accuracy in all aspects of work
- Self starter with a proactive mindset, strong sense of urgency, and solution oriented approach
- Flexible and adaptable, with a willingness to take on a wide range of responsibilities as organizational needs evolve
