We are seeking a reliable temporary Office Assistant to support daily office operations. The Office Assistant will serve as a key onsite resource for employees, visitors, vendors, and building partners. The successful candidate will help maintain a positive office environment, coordinate essential operational needs, and provide general administrative support across teams.
Details:
Start date: ASAP
Schedule: Monday–Friday, 8:30 AM–5:00 PM
Location: Marina del Rey, California
Pay Rate: $25-27 per hour
Attire: Casual; comfortable shoes recommended
Key Responsibilities
- Open/close the office and maintain a welcoming, organized, and fully functioning workplace.
- Greet and assist employees, guests, and vendors, including parking coordination and office tours.
- Manage office, kitchen, snack, and workplace supply inventory and recurring orders.
- Serve as the primary liaison with building management, cleaning teams, and service vendors.
- Manage incoming/outgoing mail and domestic/international shipments through USPS, UPS, and FedEx.
- Maintain office records, parking passes, filing systems, receipts, and basic expense/budget tracking.
- Coordinate onsite meals, catering, team events, charitable donations, and culture initiatives.
- Partner with IT to support conference rooms, printers, internet, appliances, and other onsite technology needs.
- Ensure high-traffic and shared spaces remain clean, organized, and presentable.
- Partner with HR on office policies, employee support, and workplace procedures.
- Identify opportunities to improve office operations and assist with process, layout, and workplace moves.
Preferred Qualifications
- Prior experience in office administration, reception, workplace operations, or executive support.
- Strong organization, communication, and customer-service skills.
- Ability to manage multiple priorities in a fast-paced onsite environment.
- Comfort working with email, calendars, spreadsheets, shipping platforms, and office-management tools.
- Resourceful, dependable, detail-oriented, and proactive approach to problem-solving.
