We are seeking a collaborative, highly organized Review and Approvals Project Manager to coordinate the end-to-end review and approval of marketing, creative, training, medical education, and sales materials. This freelance role serves as a key connection point among Marketing, Legal, Compliance, Document Control, and internal stakeholders to keep materials progressing efficiently through established review processes.
The ideal candidate is an exceptional communicator and relationship builder who can balance competing priorities, clarify expectations, and proactively resolve issues before they delay formal submission. You will manage material intake, facilitate pre-review discussions, coordinate stakeholder feedback, maintain status tracking, and provide clear reporting on approval progress.
Key Responsibilities
- Manage the end-to-end compliance and review process for marketing, creative, training, medical education, and sales materials.
- Manage the intake, routing, and status tracking of materials requiring marketing, legal, compliance, and related approvals.
- Coordinate pre-review schedules, distribution of materials, documentation, and stakeholder communications to align feedback before formal submission.
- Partner closely with the Document Control team on process execution, documentation standards, reporting, and workflow improvements.
- Request and manage part numbers for all creative assets, ensuring records are accurate and materials are appropriately tracked.
- Support efficient approval workflows by identifying dependencies, clarifying requirements, and helping resolve feedback across teams.
- Manage review follow-ups, maintain clear communications with internal requestors and reviewers, and escalate risks that may affect timelines.
- Maintain accurate project timelines, review-status reports, and approval documentation.
- Own the Asana AssurX dashboard, reporting, and project steps to provide visibility into work in progress, milestones, and outstanding actions.
- Build productive working relationships with Marketing, Legal, Compliance, Document Control, and cross-functional stakeholders.
- Advocate for the needs of all parties while maintaining urgency, transparency, accountability, and a solutions-oriented approach.
Qualifications
- Demonstrated experience managing review, approval, regulatory, compliance, or content-workflow processes.
- Strong project management, stakeholder communication, and organizational skills.
- Ability to manage multiple requests, deadlines, and competing priorities in a fast-paced environment.
- Proven ability to build trust across cross-functional teams and navigate complex feedback cycles.
- Detail-oriented, proactive, and comfortable driving clarity and accountability throughout the approval process.
- Experience with Asana is preferred, but not required.
