Sample Coordinator

Sample Coordinator

• Manage the intake, labeling, organization, and tracking of product samples for studio and marketing use.
• Maintain accurate inventory records, shot lists, and sample status updates across spreadsheets and tracking systems.
• Coordinate the movement of samples between internal partners, creative teams, and outside vendors to support project timelines.
• Prepare merchandise for photography by organizing assortments, steaming items, tagging pieces, and arranging looks.
• Support photo production teams by ensuring the correct products are available, presentation-ready, and aligned with project needs.
• Review item details including style information, color, size, and seasonal attributes to confirm accuracy before use.
• Monitor sample condition, document damages or alterations, and record usage notes throughout the production process.
• Resolve issues involving missing, late, incorrect, or damaged items in a fast-paced environment.
• Keep sample storage, prep spaces, and studio areas neat, orderly, and easy to navigate.
• Assist with returns, transfers, archiving, and other sample lifecycle activities after shoots or events are completed.
• Contribute to additional operational or merchandising projects as needed.

Qualifications

• 1–3 years of experience in sample management, merchandising support, studio operations, retail production, or a related area.
• Background in fashion, apparel, e-commerce, creative production, or photo studio environments preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• High level of accuracy and attention to detail when handling product information and inventory records.
• Comfortable working hands-on with apparel, footwear, accessories, or other physical product samples.
• Proficiency in Excel, Google Sheets, or similar inventory and tracking tools.
• Experience with studio workflow or sample tracking platforms is a plus.
• Effective communication skills and ability to collaborate across cross-functional teams.