Bookkeeper (Full-Time)
We are seeking a precise, hands-on Bookkeeper to own day-to-day accounting activities and keep our financial records accurate, timely, and audit-ready. This is a highly operational role that partners closely with operations, logistics, and sales to support a complex, inventory-driven consumer products business selling through major retailers, specialty partners, e-commerce platforms, and marketplaces across North America.
The ideal candidate has experience in consumer products, wholesale distribution, or other inventory-centric environments and is comfortable working in an entrepreneurial, fast-paced setting.
Key Responsibilities
Daily Accounting & Bookkeeping
- Maintain accurate and up-to-date financial records in the ERP/accounting system (e.g., SAP Business One or similar).
- Record and reconcile daily financial transactions across B2B and B2C channels.
- Process accounts payable, including invoice entry, approvals, and vendor payments.
- Monitor accounts receivable, post customer payments, and support collections follow-up.
- Process incoming payments (ACH, wires, checks, credit cards, marketplaces, and payment gateways).
- Perform daily/weekly bank and credit card reconciliations.
- Maintain general ledger integrity and supporting documentation for all entries.
Inventory & Product Accounting
- Support reconciliation of inventory between the ERP and warehouse/3PL reports.
- Assist with landed cost calculations, freight and duty allocation, and product costing updates.
- Research and resolve discrepancies in quantities, costs, and SKU setup with operations and supply chain.
- Support periodic physical inventory counts and cycle counts, posting adjustments as needed.
- Maintain accuracy of SKU-level and vendor financial data.
Month-End Close & Reporting Support
- Assist with month-end close, including preparation of journal entries and reconciliations.
- Prepare and maintain reconciliations for key balance sheet accounts (cash, inventory, receivables, payables, etc.).
- Support accrual processes, prepaid expense schedules, and other recurring close activities.
- Help maintain an organized, audit-ready documentation environment for all financial records.
- Assist with routine internal reporting, including variance analysis and channel reporting.
Operational & Process Support
- Identify and help implement improvements to accounting workflows, controls, and documentation.
- Partner with operations, logistics, and customer service to resolve billing, deduction, and chargeback issues.
- Coordinate with external accountants, auditors, and finance leadership on requested schedules and documentation.
- Support ad hoc reporting and data requests from management.
Qualifications
- 3–7+ years of bookkeeping or accounting experience in a similar role.
- Hands-on experience with an ERP system required; SAP (SAP Business One) experience strongly preferred.
- Background in consumer products, wholesale distribution, retail, or e-commerce businesses.
- Solid understanding of:
- Accounts payable and accounts receivable processes.
- Inventory and cost-of-goods-sold accounting.
- General ledger structure and reconciliations.
- ERP-based accounting workflows and controls.
- Advanced Excel skills (e.g., VLOOKUP/XLOOKUP, pivot tables, complex reconciliations, data validation).
- Highly organized, detail-oriented, and comfortable working with large data sets.
- Ability to operate effectively in a fast-moving, entrepreneurial environment.
Preferred Experience
- Experience in inventory-heavy or SKU-driven businesses.
- Exposure to marketplaces and direct-to-consumer channels (e.g., Amazon, wholesale, brand e-commerce).
- Familiarity with 3PL operations, logistics, and related billing/reconciliation processes.
- Experience with multi-entity or international operations.
What We’re Looking For
- Hands-on contributor who enjoys digging into the details and executing, not just overseeing.
- Strong ownership mentality with a focus on accuracy, consistency, and follow-through.
- Process-oriented, yet flexible enough to adapt as the business evolves.
- Comfortable working cross-functionally with operations, supply chain, sales, and leadership.
- Interest in growing with a scaling organization and taking on additional responsibilities over time.
