Executive Assistant (Part-time)

Executive Assistant (Part-Time, 10 Hours/Week)

Location: Onsite near LAX – El Segundo, CA 90245

Employment Type: Freelance, Part-Time (10 hours/week)

Assignment Dates: Approximately 2/2/26 – 3/31/26

Rate: up to $33/hour DOE

About the Role

We are seeking a part-time Executive Assistant to support a senior operations leader at a fast-paced organization. This is a short-term, onsite role ideal for a highly organized, proactive EA who can efficiently manage a busy executive’s day-to-day needs in a limited number of weekly hours.

The Executive Assistant will have a dotted-line reporting relationship to a senior strategy leader and will work closely with senior leadership to keep calendars, meetings, travel, and logistics running smoothly.

Key Responsibilities

• Provide day-to-day executive support to a senior operations leader in a part-time capacity (approximately 10 hours per week).
• Own calendar management: schedule, reschedule, and prioritize meetings; coordinate with internal and external stakeholders to minimize conflicts.
• Coordinate meeting logistics: prepare schedules, book conference rooms, set up video calls, and ensure all technology and materials are ready.
• Support offsite planning: assist with logistics, timing, basic vendor coordination, and ordering supplies or materials as needed.
• Place and manage orders (e.g., Amazon, food ordering or similar) to support meetings, offsites, and day-to-day needs.
• Handle food ordering for meetings and events, including confirming headcounts, timing, and delivery details.
• Assist with domestic travel planning: research and coordinate flights, hotels, ground transportation, and itineraries.
• Monitor and respond to scheduling-related communications in a timely, professional manner.
• Maintain confidentiality and use discretion in handling sensitive information.
• Provide other light administrative and organizational support as requested to ensure the executive’s time is used efficiently.

Qualifications

• Experience: Approximately 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar support role.
• Proven experience managing complex calendars and scheduling across multiple time zones and stakeholders.
• Comfortable coordinating meetings, offsites, and small events, including logistics and food ordering.
• Experience arranging basic travel (flights, hotels, ground transportation) and preparing itineraries.
• Strong organizational skills with the ability to prioritize and execute in a limited number of working hours per week.
• High level of professionalism, discretion, and judgment when working with senior leaders and confidential information.
• Strong written and verbal communication skills.
• Comfort working onsite in the El Segundo/LAX area.

Schedule & Work Environment

• Approximately 10 hours per week; specific schedule to be aligned with the needs of the executive and strategy leader.
• Onsite at an office location in the El Segundo area near LAX.

Interview Process

Qualified candidates will participate in a multi-step interview process with key stakeholders from operations and strategy leadership.