Giving Program Coordinator – onsite freelance

Our client, a growing name in the beauty space is seeking a Program Coordinator eager to dive in and help support and fulfill our giving mission! This is a 6 month contract role (40 hours a week) that is onsite five days a week.

Core Responsibilities:

? A point of contact for all in-kind Giving Partners to answer questions, coordinate donations + supporting marketing materials, managing our email inbox
? Work with the Legal Team and Giving Partners to ensure Partner Gift Agreements are signed.
? Work with Operations Team and Giving Partners to manage product donations from maintaining inventory numbers, processing donations to final delivery.
? Manage library of all Giving related marketing assets.
? Assist in the creation and presentation of Giving content to share internally and externally.
? Responsible for managing all Giving related reporting including, implementing monthly and annual order forecasting, maintaining Foundation Order Log in Excel + Asana
? Coordinate the planning of all Giving Events including but not limited to partnership identification, coordinating volunteers, makeup artists, venue, team participation and product logistics.
? Track all Giving inventory, shipping costs, invoices, and confirmations of receipt with Giving Partners.
? Assist with coordinating curated care packages and special gifts/surprises for Giving Partners as requested.
? Maintaining organization of in-office Giving inventory, reordering supplies and/or products as necessary.
? Any other duties as assigned

Requirements:

? Must be located the Los Angeles area, in office 5 days/week with some weekend support for events
? Strong problem solving ability + customer service focused
? Proficient in Excel, must be able to run and create reports without supervision
? Exceptional analytical skills to drive data-driven decisions and problem-solving
? Excellent communication and collaboration – both written and verbal
? Comfortable with public speaking
? Willingness to learn and grow; can-do attitude meaning willing to dive in and ?gure things out
? Self motivated, takes initiative and ownership with assigned projects
? Detail oriented with experience managing multiple projects at one time
? Strong problem solving ability + customer service focused
? Strong organizational ability and ?exible in an ever-changing and fast-paced environment

Nice to Haves

? Experience in event planning or the Giving space
? Experience working with Asana preferred