Our client is looking to bring on a fulltime Legal Document Specialist, starting immediately. This role will be 4 days/week onsite, 1 day remote, in the Phoenix area. Multiple shift available-
1st Shift: 7:00 a.m. – 3:30 a.m.
2nd Shift Schedule: 3:00 p.m. – 11:30 p.m.
3rd Shift Schedule: 11:00 p.m. – 7:30 a.m.
Ideal Candidate: will have a high school diploma or equivalent (bachelor’s degree preferred), 3+ years of legal word processing or document production experience, and advanced MS Office skills.
Role Overview:
In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.
Responsibilities:
- Create, edit and format legal documents to firm specifications using a variety of software applications
- Convert, clean and format documents to/from different file formats
- Create charts, graphs, tables, and spreadsheets as requested
- Create and/or edit Tables of Authorities and Table of Contents
- Perform data entry utilizing various software applications
- Transcribe analog or digital dictation files
- Restore/recover corrupted document files as necessary
- Provide telephone help desk support to troubleshoot application queries
- Complete all assigned jobs by the deadline in an accurate and timely manner
- Handle sensitive and/or confidential documents and information
- Follow established policies and procedures at all times
Qualifications:
Skills:
- Excellent verbal and written communication skills
- Ability to work through complex legal document markups and instructions in a timely and accurate manner
- Ability to prioritize various requests and deadlines simultaneously
- Ability to interact with client and team members in a professional and respectful manner at all times
- Minimum typing speed of 60 wpm with 95% accuracy
Experience:
- High school diploma or equivalent required; bachelor’s degree with 3+ years experience in legal word processing or document production environment preferred
- Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
- Experience and exposure in any of the legal word processing tasks below-
- Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
Transcription experience a plus
Knowledge of legal terminology and legal citations preferred
