We are seeking a highly organized, data-driven Operations Coordinator to act as a versatile “swiss army knife” across logistics, supply chain, and merchandising. This is a critical, time-sensitive freelance role focused on modernizing and automating purchase order (PO) and fabric flow processes using AI-supported tools. While the work is rooted in wholesale operations, the scope spans broader end-to-end operations, with wholesale as a secondary focus.
The ideal candidate is comfortable in spreadsheets, has a strong operational mindset, and is motivated by the opportunity to streamline workflows through AI and automation. You’ll serve as a key liaison between merchandising, supply chain, and sales, ensuring products and fabrics are in the right place at the right time.
Employment Type: Freelance (with potential to convert to full-time)
Compensation: $33/hr. (non-exempt)
Location: Vernon, CA
Schedule: Hybrid (3 days onsite preferred, flexible)
Key Responsibilities
- Serve as a central operational point of contact across logistics, supply chain, merchandising, and sales.
- Track and manage purchase orders (POs) to ensure accuracy, completeness, and alignment with demand plans.
- Monitor inbound product and fabric shipments to confirm on-time arrivals and correct quantities.
- Identify, flag, and help resolve product and fabric availability issues in partnership with merchandising and supply chain.
- Communicate shortages, delays, or changes to sales and commercial partners, helping secure extensions or alternate solutions.
- Design, maintain, and improve spreadsheets, dashboards, and reports that track POs, inventory flows, and key operational KPIs.
- Partner with internal teams to map current processes and identify opportunities for AI-enabled automation and workflow optimization.
- Support implementation and continuous improvement of AI tools and automations related to PO management, forecasting inputs, and status tracking.
- Drive cross-functional alignment on timelines, priorities, and deliverables, ensuring visibility into risks and changes.
- Contribute to documentation, SOPs, and best practices for new operational and AI-driven processes.
Qualifications
- Preferably based in or able to work Pacific Time hours (Los Angeles, CA strongly preferred).
- 2+ years of experience in operations, supply chain, logistics, merchandising operations, or a related field; open to varied industry backgrounds.
- Strong proficiency with spreadsheets (Excel or Google Sheets); able to build trackers, perform basic analyses, and create reports.
- Experience or strong interest in AI tools, automation platforms, or data-driven workflow optimization.
- Exceptional attention to detail, organization, and follow-through.
- Clear, concise communication skills, with the ability to translate operational data into actionable updates for cross-functional partners.
- Proven ability to manage multiple priorities and deadlines in a fast-paced, evolving environment.
- Self-starter who can work independently while maintaining tight alignment with multiple teams.
This freelance position is essential to stabilizing and upgrading the current operations footprint. High-performing freelancers will have a clear pathway to full-time conversion as AI-enabled supply chain and operations capabilities continue to scale.
