Project Manager (Freelance)
Our client is seeking a detail-oriented, execution-focused Project Manager that is a hybrid role in Golden Valeey. This role is ideal for a self-starter who thrives in regulated environments and enjoys driving projects from planning through completion, ensuring stakeholders are aligned, accountable, and on schedule.
This position will work closely with cross-functional teams, including regulatory, legal, marketing, operations, and external vendors.
Key Responsibilities
- Plan, coordinate, and execute cross-functional projects from initiation through delivery, with a strong focus on timelines, risks, and dependencies.
- Lead regular project meetings: set agendas, clearly define next steps, document decisions, and follow up to ensure accountability to deadlines and deliverables.
- Manage project workflows in Asana or similar project management tools, including task creation, assignment, tracking, and reporting.
- Collaborate effectively with regulatory and legal teams to ensure project deliverables meet all relevant compliance, review, and approval requirements.
- Interface with both internal teams and external agencies/vendors, including print vendors, warehousing partners, and inventory management providers.
- Oversee operational details related to print warehousing and inventory management, ensuring materials are produced, tracked, and delivered as needed.
- Identify process gaps and help design, document, and refine workflows to improve efficiency and clarity.
- Communicate project status, risks, and issues clearly and proactively to stakeholders, escalating when appropriate.
- Adapt to evolving priorities, requirements, and stakeholder needs in a fast-paced, regulated environment.
- Required Qualifications
- 5+ years of professional project management experience (candidates in the 5–7 year range strongly encouraged to apply; more experienced candidates also welcome).
- Strong experience with project management tools (Asana preferred, but comparable platforms such as Jira, Trello, Monday.com, Smartsheet, or MS Project are acceptable).
- Demonstrated ability to lead meetings, drive decisions, and hold cross-functional partners accountable to timelines and expectations.
- Proven track record of managing multiple projects simultaneously with strong organization and attention to detail.
- Experience working within regulated industries (e.g., medical devices, pharmaceuticals, healthcare, finance, or other highly regulated sectors) or with legal/regulatory review processes.
- Excellent communication and people-management skills, including the ability to influence without direct authority.
- Comfort working with both internal stakeholders and external partners, including vendors and agencies.
- Preferred Experience & Attributes
- Background in medical devices, healthcare, or other life sciences fields (strong plus but not required).
- Experience collaborating directly with legal and regulatory teams on approvals, documentation, and compliance-related workflows.
- Experience in process development: defining, documenting, and implementing new project or operational processes.
- Comfort with ambiguity and change; able to operate effectively in “gray areas” where requirements may evolve.
- Hands-on, execution-driven mindset with a focus on details rather than high-level strategy.
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If you are a disciplined project manager who enjoys orchestrating complex work, guiding teams through regulated processes, and building better ways of working, we encourage you to apply.
