Sr. Production Strategist (Experiential) – remote freelance

Our client, a growing experiential and production agency is looking for a Sr. Production Strategist. This is a remote freelance role (40 hours a week) with potential to go fulltime for the right candidate. Must be US based.

Role Overview: The Senior Production Strategist is a critical contributor to the agency’s growth, serving as the primary production lead for business development opportunities. This role oversees the production response to new and organic business opportunities, resource allocation, vendor management, and project handoffs. The Production Strategist ensures seamless collaboration with key stakeholders and sets the foundation for successful project execution.

Key Responsibilities:
New Business & Organic Business Development – 70%
• Serve as the senior production lead on new and organic business opportunities, influencing feasibility, pricing strategy, and operational approach.
• Shape and execute the production response process, including budgets, timelines, staffing models, and logistics.
• Collaborate with Executive Leadership and department heads to evaluate opportunities, assess viability, and define resource and budget needs.
• Partner with the VP of Agency Growth and Senior Producer, Experiential Operations to apply the agency’s scoring framework and determine pursuit strategy.
• Represent Production in strategic discussions to refine deliverables, improve win rates, and drive cross-functional alignment.
• Present production deliverables during live or virtual pitches, ensuring strategic alignment with client goals and agency capabilities.
• Lead feasibility input on creative concepts and work with internal teams to ensure operational integrity.
• Manage multiple simultaneous opportunities across varied scope, size, and complexity.
• Coordinate with freelance and full-time production resources as needed to enhance responses.

Resource Management
• Identify the right internal and freelance resources for new project pursuits, factoring in skillset, availability, and fit.
• Collaborate with Production leadership and Experiential Operations to recommend assignments and flag potential resourcing gaps.
• Provide insights to support resource planning and utilization strategy.

Vendor Management
• Lead vendor outreach and scope conversations during business development cycles.
• Evaluate vendor capabilities and provide clear direction to align estimates with pitch expectations.
• Collaborate with Experiential Operations to grow and refine the agency’s preferred vendor network.

Project Transition & Oversight
• Own the handoff process for awarded projects, ensuring full alignment on scope, budget, and timeline.
• Develop and deliver comprehensive transition materials to Client Services, Production, and Creative teams.
• Attend kickoff meetings and remain a strategic touchpoint through early execution.
• Maintain visibility into key projects to ensure promises made during pitch are upheld.

Process & Protocol Development
• Drive the improvement of business development processes, tools, and templates.
• Help evolve pricing, feasibility, and staffing models that increase speed and accuracy.

What we are looking for

• Proven experience in experiential production, with a strong background in managing production responses for new and organic business opportunities.
• Demonstrated ability to lead production efforts in business development pitches, including presenting deliverables and collaborating with executive leadership.
• Experience managing resource allocation, vendor relationships, and project handoffs in a fast-paced agency environment.
• Strong knowledge of budgeting, pricing strategy, staffing models, and logistics related to production projects.
• Ability to coordinate multiple simultaneous projects of varying complexity and scope.
• Excellent communication skills with an outgoing, charismatic personality suitable for client-facing pitch presentations.
• Experience working remotely and collaborating with both freelance and full-time production teams.
• Familiarity with developing and improving business development processes, tools, and templates for increased efficiency.
• Must have prior agency experience