Accounts Payable Specialist
Employment Type: Freelance
Position Summary
The Accounts Payable Specialist is responsible for supporting daily accounts payable operations, ensuring invoices are processed accurately and on time, maintaining vendor records, and assisting with month-end close activities. This role partners closely with internal departments and external vendors to resolve discrepancies, support timely payments, and maintain strong financial controls.
Key Responsibilities
- Review vendor invoices for appropriate documentation, approvals, accuracy, and coding.
- Perform three-way matching of purchase orders, receipts, and invoices to confirm pricing and quantities.
- Code invoices to the appropriate general ledger accounts, departments, and cost centers.
- Research and resolve invoice discrepancies, vendor account issues, and payment inquiries.
- Reconcile vendor statements and follow up on outstanding items.
- Assist with payment runs, including check, ACH, wire, and other payment processing activities.
- Maintain the accounts payable inbox and respond promptly to vendor and internal stakeholder requests.
- Review employee expense reports and corporate card transactions for documentation, policy compliance, and proper coding.
- Assist with accounts payable journal entries, account reconciliations, and month-end close responsibilities.
- Support audit requests, banking-related documentation, and annual 1099 reporting.
- Maintain accurate vendor master data and supporting accounts payable records.
- Participate in process improvement efforts and complete other accounts payable projects as assigned.
Qualifications
- 2–5 years of full-cycle accounts payable experience.
- Experience processing a high volume of invoices in a fast-paced environment.
- Working knowledge of general ledger coding, invoice matching, vendor reconciliations, and payment processing.
- Proficiency with Microsoft Excel, Microsoft Office, and accounting or ERP systems.
- Strong attention to detail, accuracy, organization, and follow-through.
- Excellent verbal and written communication skills.
- Strong analytical, problem-solving, and decision-making abilities.
- Ability to manage multiple priorities, meet deadlines, and handle confidential information professionally.
- Collaborative approach with the ability to work effectively with internal teams and external vendors.
