Direct Hire- Sample Coordinator

We are partnering with a growing fashion brand seeking a highly organized and detail-oriented Sample Coordinator to support the product development team. This role plays a critical part in ensuring samples move efficiently through the development process while maintaining organization, accuracy, and adherence to key timelines. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and can effectively manage multiple priorities simultaneously.

Key Responsibilities:

• Coordinate and track development, sales, production, and marketing samples across multiple product launches

• Communicate regularly with overseas factories to monitor sample status and ensure timely delivery

• Receive, log, organize, and distribute samples for fittings, approvals, reviews, and photoshoots

• Prepare and track samples through fit sessions, revisions, and approval stages

• Support Product Development and Wholesale teams with sample requests and sample management needs

• Maintain an organized sample room and seasonal archive system

• Identify and communicate delays, quality concerns, and discrepancies while assisting with resolution efforts

• Manage sample shipments and ensure accurate tracking and documentation

• Maintain accurate records and support internal reporting as needed

Qualifications:
• 1–3 years of experience in apparel sampling, product development, production, or a related field

• Experience working with overseas factories and managing sample timelines

• Strong organizational skills with the ability to prioritize multiple projects in a fast-paced environment

• Excellent communication and follow-up skills

• Proficiency in Microsoft Excel; WFX and NetSuite experience preferred

• Ability to lift and move packages up to 50 pounds

• Understanding of garment construction, fabrics, fit, and apparel development is a plus

• Detail-oriented, proactive, and able to work independently while collaborating cross-functionally

This is an excellent opportunity for someone looking to grow their career within product development and apparel operations while working closely with cross-functional teams in a fast-moving fashion environment.