Events Coordinator
The Role
We are seeking a Freelance Events Coordinator to support a fast-paced organization in the consumer electronics industry. This role will be responsible for helping plan, organize, and execute a variety of events, including in-person experiences, virtual sessions, and hybrid programs. The ideal candidate is highly organized, adaptable, and passionate about delivering polished, engaging events from concept through completion.
Responsibilities
- Coordinate logistics for in-person, virtual, and hybrid events, ensuring smooth execution across all stages.
- Create and manage event timelines, task trackers, production schedules, and planning documentation.
- Communicate with venues, vendors, agencies, and internal stakeholders to confirm deliverables and deadlines.
- Assist with event registration, attendee communications, guest lists, and onsite check-in processes.
- Support travel planning, lodging coordination, catering, shipping, and other event-related logistics.
- Help manage event budgets by tracking expenses, processing invoices, and maintaining records.
- Partner with marketing, creative, and operations teams to align event execution with campaign objectives.
- Provide onsite support during setup, event operation, and breakdown, addressing issues as they arise.
- Assist with presentation materials, signage, branded assets, and event collateral preparation.
- Coordinate technical needs for virtual and hybrid programs, including platform setup and production support.
- Monitor event feedback and performance metrics to identify opportunities for future improvements.
- Ensure all event plans follow operational, accessibility, and safety guidelines.
Qualifications
- 1–3 years of experience in event coordination, event marketing, hospitality, or a related field.
- Experience supporting live, virtual, or hybrid events in a professional environment.
- Strong project coordination skills with excellent attention to detail.
- Ability to manage multiple priorities and adapt quickly in a deadline-driven setting.
- Comfort working with external vendors, partners, and cross-functional internal teams.
- Strong written and verbal communication skills.
- Experience with event management tools, registration platforms, or virtual event technology is a plus.
- Proficiency with standard business software such as spreadsheets, presentations, and shared planning tools.
- Willingness to work flexible hours, including occasional evenings or weekends, based on event schedules.
Education
- Bachelor’s degree in Marketing, Communications, Hospitality, Business, or a related field preferred; equivalent experience will also be considered.
Additional Details
- Freelance opportunity supporting a collaborative and creative team environment.
- Role may involve a hybrid schedule with onsite event support as needed.
- Potential for extension based on project demands and overall performance.
