The Global Talent Coordinator (Freelance) supports the execution of global talent initiatives by providing operational and administrative coordination across Talent Acquisition, Talent Management, and Learning & Development. This position is responsible for organizing logistics, maintaining timelines, managing communications, and supporting documentation to ensure talent programs are delivered efficiently.Core Responsibilities
- Assist with the execution of global talent programs, including onboarding experiences, learning sessions, and development initiatives, through scheduling support, timeline tracking, and task coordination.
- Manage logistics for talent-related activities such as workshops, training sessions, and HR events (virtual and in?person), including calendar coordination, invitations, attendance tracking, and communications.
- Coordinate with internal partners and external vendors to align on scheduling, materials, logistics, and issue resolution related to talent programs.
- Develop and maintain project documentation, including plans, trackers, status summaries, and meeting notes.
- Support the preparation and formatting of presentations, internal communications, program resources, and learning materials.
- Assist with gathering and maintaining data for talent initiatives, updating trackers and basic reports related to participation, timelines, and deliverables.
- Provide scheduling and logistical support for interviews, meetings, and working sessions, including calendar management and virtual or onsite setup.
- Support invoice processing and track program related expenses in accordance with established guidelines.
- Handle standard inquiries related to program schedules, logistics, and documentation, escalating issues when appropriate.
- Contribute to process optimization efforts by helping identify opportunities to improve workflows, templates, and communication practices across talent programs.
Qualifications
- Prior experience in a coordination or support capacity such as project coordination, HR support, event coordination, or administrative roles within a professional setting.
- Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
- Clear, professional written and verbal communication skills.
- Working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience using shared calendars, drives, and tracking tools.
- High level of accuracy and attention to detail in scheduling, documentation, and follow through.
- Ability to work independently while partnering effectively with cross functional and globally distributed teams.
- Comfort operating in an environment with evolving priorities.
