Project Coordinator – Center Photography Project (Temporary)
Location: Portland, OR
Schedule: 10-15 hours per week
Duration: May-September
Employment Type: Freelance / Temporary
Overview
We are seeking a highly organized and detail-oriented Project Coordinator to support a large-scale photography initiative across 900+ centers nationwide. This role will focus on coordinating logistics, communicating with internal and external partners to manage schedules, and tracking progress to help ensure timely and successful completion of center photoshoots.
This is a great opportunity for someone who enjoys working in a fast-paced, high-volume environment and is comfortable managing multiple moving pieces at once.
Key Responsibilities
- Coordinate scheduling logistics for center photoshoots
- Respond to emails and inquiries regarding scheduling and preparation
- Conduct outbound calls to field teams to confirm and update photoshoot details
- Communicate regularly with internal stakeholders and external photography partners to maintain alignment on schedules
- Upload and organize images in Box
- Build and manage surveys in Monday.com
- Track photoshoot status and maintain accurate project records in Monday.com
Qualifications
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Experience with administrative or office support tasks such as email management, scheduling, and coordination
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Resourceful and proactive, with the ability to navigate internal systems and locate information independently
- Professional, responsive, and customer-service-oriented approach when working with stakeholders
Preferred Qualifications
- Experience with Monday.com or similar project management tools
