We are seeking a detail-oriented Regulatory Compliance Coordinator to join a personal care brand! This role will manage day-to-day administrative regulatory workflows, including document procurement, product testing logistics, product registrations, and Toxicological Risk Assessment (TRA) initiation.
Details:
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Hourly rate: $30-35/hr. DOE
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Schedule: 30-40 hours a week
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Duration of assignment: 6-month contract
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Location: Marina del Rey, CA 90292
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Schedule: Hybrid
Key Responsibilities
- Request, gather, and organize compliance documentation from raw material manufacturers, testing facilities, and internal sources (e.g., laboratories, Qualio, artwork folders).
- Conduct preliminary reviews of raw material documents against internal brand standards and regional regulatory requirements.
- Maintain clean, centralized, and up-to-date filing systems and follow up with external suppliers to retrieve missing information.
- Coordinate and oversee sample procurement, preparation, packaging, and shipping for product testing (including WERCS testing).
- Track testing progress with external laboratories and follow up to ensure timely delivery of results.
- Maintain logs and file completed lab reports in designated system folders.
- Prepare and submit product registrations across required portals, including MoCRA, CDPH (performing basic fragrance allergen calculations), and WERCS.
- Track registration statuses and maintain accurate records of all submissions and approvals.
- Gather initial formulas, safety data sheets (SDSs), supplier documentation, and required inputs to initiate ad-hoc TRA requests for senior toxicologists/reviewers.
Qualifications & Skills
- 1–3 years of experience in regulatory compliance, quality administration, supply chain, or a related technical support role (experience in cosmetics, personal care, or CPG preferred).
- Familiarity with FDA/MoCRA, CDPH, WERCS, or raw material safety documentation (SDSs, COAs, allergen declarations) is a strong plus.
- Basic proficiency in performing calculations (e.g., fragrance allergen percentages).
- Familiarity with Quality Management Systems (e.g., Qualio), document control systems, and MS Office / Google Workspace.
- Exceptional attention to detail and organizational skills.
- Strong written and verbal communication skills for supplier follow-ups and internal cross-functional collaboration.
- Ability to manage multiple priorities in a fast-paced environment and track recurring tasks to completion.
