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Administrative Assistant

Job title: Administrative Assistant
Contract type: Freelance
Location: Melville
Industry: Beauty
Remote: No
Salary: 30hr
Reference: 437806
Contact name: Amelia Bitton
Job Published: January 01, 1970

Job description

Our client is a global beauty and skincare brand.

Role Overview: The primary function of this role is to facilitate administrative duties for the Alternate Channel businesses of the Corporate Sales Division. This role is on a hybrid schedule on Long Island.

  • Order processing for resale clients
  • Warehouse Sale preparation
  • Review weekly resale log to assure all orders are accurately accounted for and shipping on time.
  • Communicate issues, changes, and cancelations with buyers.
  • Process needed adjustments to orders based on changes
  • Maintain hard copies of Bill of Lading, Invoices, Purchase Orders and other documents as needed for audit packages.
  • Review POs received from customers for accuracy verifying that skus, quantity, pricing and ship dates are correct.
  • Prepare order form based on purchase orders and send to customer service for processing by month end.
  • Update the Resale Tracker through the order process from confirmation to shipping.
  • Collaborate with Marketing on assets for upcoming promotion.
  • Communicate with clients regarding order status, issues and shipping details.
  • Provide sales report to management.
  • Order office supplies for the department and warehouse sale
  • Coordinate catering for buyers visit and team initiatives.
  • Undergraduate degree preferred
  • Agile and be able to properly prioritize and manage time well.
  • Able to stay aware of and meet deadlines.
  • Strong analytical skills a must.
  • Driven and self motivated.
  • Proficiency in Microsoft Office Suite, Microsoft Excel a MUST!
  • Position is based fulltime in Melville, NY office
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