Job description
The Design/GBE Operations Specialist Contractor is responsible for supporting the Design and Global Brand Equity teams with the management of workflow throughout all sectors to optimize daily activities and performance of the business across the board.
The specific duties of the role will be:
-Support Design & GBE teams with various general administrative requests
-Expense report inquiries/issues
-Procurement inquiries/issues
-Interoffice requests/orders
-Office supply requests
-WorkFront (workflow management system) new user requests
-Update email distribution groups
-FedEx account requests
-Organize individual and team meetings worldwide
-Create purchase requisitions, track and receive in Oracle iProcurement
-Work closely with Operations and Legal to process contracts
-Work closely with IT & Mailroom to track laptop configurations
-Onboard new hires, interns, and contractors with hardware and various software
-Manage various software licenses renewals, reassignments, and maintenance updates
-Train colleagues as necessary with Procurement to ensure policies and procedures are followed
-Keep up to date with IT, Legal, and Procurement on current procedures and communicate to necessary departments
Key Qualifications:
For consideration, you must bring the following minimum skills and behaviors to our team:
-Established Competency with Google Suite (Inbox, Calendar, Sheets, Docs, Slides) -
-Support the back end of our internal platforms to ensure consistent function and service to the organization
-Proven experience in working in business operations
-Strong problem-solving and analytical skills
-Become a subject matter expert on internal processes and platforms
-Field high capacity of requests on a daily basis while prioritizing time sensitive requests
-Self-motivated with the ability to work well under pressure
-Highly organized with good time management skills
-Strong sense of ownership and the tenacity to get things done when process may be ambiguous
-In addition, preferable skills and behaviors include:
-Proficient in Excel Oracle iProcurement Expensify
-Project management skills
-Collaboration and responsiveness
Education: College Degree Preferred