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Executive Assistant/Front Desk Coordinator

Job title: Executive Assistant/Front Desk Coordinator
Contract type: Full-time
Location: Beverly Hills
Industry: Technology
Remote: No
Salary: $55-70k/yr. annually
Reference: 437817
Contact name: Lexy Hartwell

Job description

Wellness Boutique located in Beverly Hills is looking to hire an Executive Assistant/Front Desk Coordinator to support the CEO and provide daily administrative support to the office!

In this role, you would be responsible for the following:
  • Schedule appointments and travel arrangements as requested
  • Arrange and co-ordinate meetings and events
  • Record, transcribe and distribute minutes of meetings
  • Monitor, screen, respond to and distribute incoming communications
  • Answer and manage incoming calls for the business
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels
  • File and retrieve documents and reference materials
  • Review operating practices and implement improvements where necessary
  • Order and manage office supply needs
  • Fulfill customer orders and organize FedEx pickup
  • Assist with office admin tasks
  • Retrieve mail and notify co-founders of any pertinent information
  • Send end of day email to co-founders of any noteworthy office events
  • Support special projects

  • Proficient with Microsoft Office Suite
  • Strong interpersonal skills
  • Tech-savvy and experience with word processing and email programs
  • Active listening and good communication skills
  • Proactive approach to problem-solving
  • Ability to multitask
  • Strong time-management and organization skills

This is an onsite based role based out of Beverly Hills.
Salary range is anywhere between $55-70k/yr. DOE
Expired job