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Executive Assistant/ Personal Assistant

Job title: Executive Assistant/ Personal Assistant
Contract type: Full-time
Location: Newport Beach
Remote: No
Salary: 110,000
Reference: 462172
Contact name: Vanessa Sanchez

Job description

Executive/Personal Assistant to CEO

*real estate experience is a must


  • Act as the primary point of contact for CEO among executives, employees, clients, lenders and external partners
  • Managing CEO information flow in a timely and accurate manner
  • Review, prioritize and respond to CEO’s emails and phone calls as necessary
  • Managing CEO calendar and coordinate meetings
  • Make CEO travel arrangements as may be necessary
  • Handle personal files for CEO (investments, etc.) as well as paying bills and compiling personal financial information for CPA and Controller for tax returns
  • Correspondence (to include but not limited to letters of intent, leases and other documentation regarding real estate and/or the coordination thereof)
  • Facilitate and coordinate as needed property acquisitions, dispositions and financing
  • Organize and maintain office and personal filing system

Requirements and Skills

  • Work experience as an Executive/Personal Assistant is essential, with at least 5 years
  • The successful candidate must possess excellent communication, organizational, and people skills
  • He/she must also have experience working and collaborating with partners
  • Must possess outstanding organizational and time management skills, be detail oriented and work independently
  • The successful candidate must be mature, client oriented and an excellent team member with the ability to juggle multiple priorities with shifting agendas
  • Excellent verbal and written communications skills
  • Must demonstrate integrity and trust
  • Discretion and confidentiality a must
  • The successful candidate must also be highly skilled in the use of the Microsoft Office (Outlook, Excel, Word), Adobe (Photoshop, Illustrator), be familiar with basic office equipment and able to work with the IT company.
  • Notary Public a plus
Expired job