Job description
Our client, a well known Fashion Brand, is looking for a highly experienced, dynamic Executive Assistant to join their team!
This role will be supporting a high level C Suite Executive. Please note- This role will require 35-50% travel and MUST be available whenever needed!!!!
Location-Hybrid in Beverly Hills
Salary-Up to $125K DOE
What You Will Do:
- Manage and coordinate the executive's complex calendar, including arranging meetings, appointments, and conference calls across multiple time zones
- Prioritize and organize commitments, ensuring the executive's schedule is optimized and all deadlines are tracked and met
- Coordinate extensive travel arrangements, itineraries, and accommodations for both domestic and international trips
- Act as a gatekeeper, effectively screening and managing incoming meeting requests, calls, emails, and correspondence
- Draft and prepare various written materials on behalf of the Executive, including emails, with a keen attention to detail
- Maintain a high level of confidentiality when handling sensitive information and communications
- Prepare and distribute daily briefing materials, meeting agendas, and supporting documents for internal and external meetings
- Coordinate logistics for meetings, conferences, and special events, including venue selection, catering, audiovisual requirements, and travel arrangements
- Provide support during meetings, take accurate minutes, and follow up on action items as needed
- Assist in project management activities, including creating and managing project plans, tracking milestones, and monitoring progress
- Collaborate with cross-functional teams, ensuring effective communication and coordination throughout the project lifecycle
- Support the executive in prioritizing and delegating tasks to meet project deadlines
- Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients, and partners
- Serve as a liaison between the executive and various departments, facilitating efficient communication and coordination
- Manage and organize contact lists, ensuring accurate and up-to-date information
Who You Are:
- Bachelor's degree preferred
- 5 to 7 years of experience as an executive assistant supporting C-level executives or senior global executives
- Agency experience supporting a high-volume desk preferred
- Excellent organizational and time-management skills, with the ability to prioritize and multitask effectively
- Strong verbal and written communication skills, including exceptional editing and proofreading abilities
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software and tools
- Experience in project management, with a solid understanding of project management principles
- Experience in working with external vendors, from contract to payment stage
- High level of discretion and confidentiality when handling sensitive information
- Proactive mindset, with the ability to anticipate needs and take initiative
- Exceptional attention to detail and accuracy
- Flexibility to adapt to changing priorities and work under pressure
- Professional demeanor and the ability to maintain composure in high-pressure situations
Expired job