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Executive Assistant- Womens Fashion Brand-Beverly Hills

Job title: Executive Assistant- Womens Fashion Brand-Beverly Hills
Contract type: Full-time
Location: Los Angeles
Industry:
Remote: No
Reference: 450742
Contact name: Arinne Averbach

Job description

Our client, a well known Fashion Brand, is looking for a highly experienced, dynamic Executive Assistant to join their team!

This role will be supporting a high level C Suite Executive.

Location-Hybrid in Beverly Hills
Salary-Up to $120K DOE

What You Will Do:

  • Manage and coordinate the executive's complex calendar, including arranging meetings, appointments, and conference calls across multiple time zones
  • Prioritize and organize commitments, ensuring the executive's schedule is optimized and all deadlines are tracked and met
  • Coordinate extensive travel arrangements, itineraries, and accommodations for both domestic and international trips
  • Act as a gatekeeper, effectively screening and managing incoming meeting requests, calls, emails, and correspondence
  • Draft and prepare various written materials on behalf of the Executive, including emails, with a keen attention to detail
  • Maintain a high level of confidentiality when handling sensitive information and communications
  • Prepare and distribute daily briefing materials, meeting agendas, and supporting documents for internal and external meetings
  • Coordinate logistics for meetings, conferences, and special events, including venue selection, catering, audiovisual requirements, and travel arrangements
  • Provide support during meetings, take accurate minutes, and follow up on action items as needed
  • Assist in project management activities, including creating and managing project plans, tracking milestones, and monitoring progress
  • Collaborate with cross-functional teams, ensuring effective communication and coordination throughout the project lifecycle
  • Support the executive in prioritizing and delegating tasks to meet project deadlines
  • Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients, and partners
  • Serve as a liaison between the executive and various departments, facilitating efficient communication and coordination
  • Manage and organize contact lists, ensuring accurate and up-to-date information

Who You Are:

  • Bachelor's degree preferred
  • 5 to 7 years of experience as an executive assistant supporting C-level executives or senior global executives
  • Agency experience supporting a high-volume desk preferred
  • Excellent organizational and time-management skills, with the ability to prioritize and multitask effectively
  • Strong verbal and written communication skills, including exceptional editing and proofreading abilities
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software and tools
  • Experience in project management, with a solid understanding of project management principles
  • Experience in working with external vendors, from contract to payment stage
  • High level of discretion and confidentiality when handling sensitive information
  • Proactive mindset, with the ability to anticipate needs and take initiative
  • Exceptional attention to detail and accuracy
  • Flexibility to adapt to changing priorities and work under pressure
  • Professional demeanor and the ability to maintain composure in high-pressure situations
Expired job
Expired job

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