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Payroll Specialist

Job title: Payroll Specialist
Contract type: Full-time
Location: Westlake Village
Industry: Retail
Remote: No
Salary: $52k/yr.
Reference: 448006
Contact name: Lexy Hartwell

Job description

Payroll Specialist needed in Thousand Oaks/Westlake Village – Direct hire! The purpose of this job is to process payroll and provide customer service to employees regarding employee self-service and any other payroll questions or issues.
Location: Westlake Village CA 91362
Salary: $52k/yr. annually + Benefits
Schedule: Hybrid – onsite 4 days a week (Mon-Thur) and 1 day remote (Friday)

Responsibilities include:
  • Provide customer service to employees and/or their managers regarding employee self-service and any other payroll questions or issues
  • Audit new hire and status changes
  • Enter or audit direct deposit and W-4s
  • Ensure state and local tax forms are received and entered, where required
  • Calculate and enter any split pay rates or pay prorations
  • Assess what needs to be done in the system for employee transfers to and from that location and for store location changes and report the required changes to the supervisor
  • Calculate and prepare off-cycle payments, including relocation payments, as well as any missed pay in the time clocks
  • Analyze pre-processing reports to ensure appropriate pay (time clock programs, benefit payments, commissions, expense report reimbursements, etc.) and address issues
  • Coordinate with vendors related to Unemployment Service and Garnishment Services for any items needing Payroll support
  • Prepare all documentation for electronic storage
  • Full responsibility for the processing of a specific pay group, including:
    • Starting the new cycle for the payroll
    • Sending the appropriate batches for that payroll
    • Generating and making available the pre-processing reports so that they can be reviewed and analyzed
    • Submitting a preview payroll to evaluate if there are exceptions to be corrected
    • Correcting errors and submitting a final payroll for vendor processing
    • Loading the post-processing reports from each payroll for electronic storage
    • Analyzing the post-processing reports for cross-foot or other errors
    • Working with other departments to address issues and maintain an efficient payroll process, including working with the retail field personnel and their HR representatives, HRIS, Benefits, Finance, A/P and Legal
  • Additional duties as assigned.
  • Bachelor's Degree (or 4 years of equivalent work experience), preferably in Business
  • 2 years of relevant payroll experience (in addition to degree or years of previous experience), preferably with a Fundamental Payroll Certification
  • Novice proficiency with Microsoft Office products (especially Excel)
  • Intermediate ability with Payroll system/tools such as ADP Enterprise
  • High School Diploma or GED required
Expired job