Executive Assistant to VP

Job title: Executive Assistant to VP
Contract type: Full-time
Location: City of Industry
Discipline: Marketing
Remote: No
Reference: 415826
Contact name: Alissa Ochoa
Job Published: January 01, 1970

Job description

Client Overview:

Our client is a leading water product supplier that carries the industry's leading quality and most cost effective products.

Executive Assistant Overview:

As the Executive Assistant, you will support the VP of Marketing and Sales. 

In this role, you will serve as the main contact for executive administrative organization, schedule management, documentation, phone, mail, and email.

You will be responsible for handling confidential information with integrity and presenting professionalism while collaborating with the leadership team and external partners.

Executive Assistant Responsibilities:

  • Manage complex calendar requests, including coordination and ensuring all information is accurate and prepare correspondence, reports, and presentations
  • Log and drive completion of key deliverables, provide follow up for outstanding tasks, direct completion of conflicting priorities, and resolve any issues efficiently
  • Oversee travel arrangements, including meeting set up, travel arrangements, lodging, meals, and expense reports
  • Schedule, organize, prepare materials for staff and team meetings and other group events and help prepare proposals and contracts
  • Manage meeting room reservations, room-setups, audio-visual needs, material transportation, and catering

Basic Qualifications

  • 3+ years of experience as an Executive Assistant
  • Experience with executive level calendar management
  • Experience with domestic and/or international travel coordination
  • Experience with Microsoft Office Products
  • Proficiency in Microsoft Office products

Preferred Qualifications

  • Bachelor’s Degree
  • Strong analytical skills and demonstrated ability to improve processes
  • Strong organizational, communication and interpersonal skills
  • Ability to prioritize and handle multiple assignments at any given time
  • High levels of integrity and discretion
  • Impeccable attention to detail
  • Highly motivated, organized individual who is able to work effectively with minimal supervision
  • Experience designing processes to maximize efficiency

This role is on-site at their City of Industry office. Full-time, direct hire. 

Please share your resume for immediate consideration! 

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