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Executive Assistant

Job title: Executive Assistant
Contract type: Full-time
Location: Newport Beach
Industry: Beauty
Remote: No
Reference: 461418
Contact name: Catherine Aranda

Job description

Our client, a well-known consumer products company is seeking a professional, experienced Executive Assistant to join the team! The ideal candidate has 8+ years EA experience ideally within the fashion, beauty or luxury industries.


This role is onsite Monday - Friday 7am-3pm in Newport Beach. Only local candidates will be considered


Key Responsibilities & Qualifications:

  • Serve as right hand and trusted resource for the CEO
  • Manage calendars, book and schedule meetings and events
  • Serve as main point of contact for phone and email communication
  • Serve as gate keeper for CEO and filter necessary items
  • Track and manage expenses and budgets
  • Book, travel and coordinate domestic and international travel - both for business sand pleasure - including air, car, accommodations, events, dining, etc
  • Prepare meeting agendas, reports and other correspondence as needed
  • Build and maintain effective relationships with others within the organization as well as outside
  • Be proactive in anticipating needs of the CEO and trouble shoot any issues that arise
  • Ability to maintain a calm demeanor is required
  • Superior organization and time management skills
  • Excellent written and verbal communication skills
  • 8+ years of EA experience ideally supporting a CEO
  • Experience within the fashion, beauty or luxury industries is preferred
  • Proficiency working on a Mac, within Microsoft Office and Google Suite required


This is a direct hire position with a salary budget of $100-120K DOE

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