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Executive Assistant - CXO

Job title: Executive Assistant - CXO
Contract type: Full-time
Location: Newport Beach
Industry:
Remote: No
Reference: 436956
Contact name: Lauren Cervantes
Job Published: January 01, 1970

Job description

Our client, a luxury jewelry company is looking to bring on an Executive Assistant who will be supporting their Chief Experience Officer & Managing Director to join their team. The Executive Assistant will be responsible for creating efficiency in daily workflow, managing multiple calendars, and supporting the brands remarkable client experiences. This role partners with our C-level support team to ensure effective communication and to meet pivoting business needs with a flexible mindset.

 

Location: Newport Beach – Onsite 5 days a week

 

About The Role

Coordinates both work and individual schedules to ensure all in-person, virtual meetings, and calls are on track

Coordinate meetings, including preparing and distributing agendas, creating meeting materials, reserving, and preparing meeting spaces, and recording meeting minutes

Creating correspondence and documents with the brands voice in mind

Initiating and staying informed on travel (domestic and international), including air, lodging, transfers, and ground transportation, with traveler preferences and budgets in mind

 

Key Attributes

Strong time management and prioritization skills

Ability to pivot based on business needs

Curious thinker and research-oriented

Highly organized with strong critical thinking skills

 

What You Will Bring to The Team

Proven experience as an effective Executive Assistant for senior management

Experience with high-touch events, high-end retail or hospitality preferred

Expert with Microsoft Office Suite of products

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