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Benefits Administrator

Job title: Benefits Administrator
Contract type: Freelance
Location: Hapeville
Remote: No
Reference: 465219
Contact name: Casey Broday

Job description

Duration: 12 months with possible extension
In-office requirements: 2-3 days per week
* Looking for someone with strong Excel skills, especially proficiency with the VLOOKUP function

Position Objective:
The Benefits Specialist is responsible for assisting with the administration of all benefits and retirement programs, including medical, dental, vision, life insurance, short- and long-term disability, car programs, fitness programs, 401(k) plan, 409(a) plan and pension plan. This role would take on the tasks of ensuring data confidentiality, integrity, availability and authenticity. This will include regulatory compliance and reporting.

Primary Responsibilities:
• Act as first point of internal contact for all employee questions, concerns, and support issues related to benefits
• Provide benefit administration and customer service to colleagues
• Partner with third-party administrators to administer selected benefits
• Participate in the design, development, implementation, communication, and administration of all benefits and leave of absence programs.
• Research and resolve discrepancies between the benefits system /payroll system/insurance carrier benefit statements which impact eligibility, enrollment, reinstatement or termination of coverage
• Annual open enrollment process including calculating rate cost sharing, system set up verification, update forms, manual enrollment as needed, validate enrollment transmission with carriers, update benefit presentation for new colleagues.
• Administer process, compile or monitor information related to the following: Annual 5500 filings for all Welfare Benefit Plans, Annual Non-Discrimination testing, FSA Compliance testing, Monthly COBRA administration and validation, FMLA absences, Short and Long-Term Disability programs, Retiree benefit premium payments, Benefit billing on a monthly basis.
• Administration of eTag and PAL car programs including updating payroll.
• Processing benefit transactions to meet set deadlines including new hire enrollment, life status changes, annual open enrollment and terminations
• Ensuring the accuracy and consistency of all benefits materials, including benefit plan documents, Summary Plan Description (SPDs), benefits guide, and all associated materials are posted and available.
• Work with team members providing administrative support and complete department projects and duties as assigned.
• Collaborate with the Benefits Manager to coordinate Wellness services through the Life in Motion Program.
• Maintain the retiree database, retiree website and process pension valuation requests.
• Assist in audits, management of retirement benefits and 401K plan programs
• Remain current on industry trends, best practices, and compliance.

• Bachelor’s degree in Business Administration, Human Resources or related or equivalent experience preferred. Advanced courses in Accounting desired.

(Job and Industry):
• 2+ years of benefits administration experience
• Experience with ADP Workforce Now preferred

Knowledge & Skills:
• Current knowledge of benefits related regulations; ERISA, HIPAA, ACA, FMLA, ADA
• Strong multi-tasking skills with the ability to handle multiple priorities; attention to detail
• Ability to establish partnerships with internal customers to ensure a high level of customer service
• Maintain knowledge of/review market trends, new legislation, and compliance
• Strong analytical skills with ability to resolve complex administrative and accounting issues.
• Outstanding written communication and verbal communication skills.
• Ability to handle details of a highly confidential and critical nature.
• Good attention to details.
• Ability to prioritize multiple projects/responsibilities to ensure deadlines are met and employee inquiries are responded to in a timely manner.
• Expert computer skills in MS Word, Excel, Power Point and Outlook required.
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