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Senior Events Manager

Job title: Senior Events Manager
Contract type: Full-time
Location: Portland
Remote: No
Reference: 440043
Contact name: Rianne McDonough

Job description

24 Seven is partnering with a well-known Portland establishment to help find a Senior Events Manager to join their team! This is a full-time salaried opportunity with incredible benefits. This is a hybrid role, with 2-3 days required onsite each week. 

Ideal Candidate: will have a minimum of 2 years of event planning experience plus supervisory experience. Must demonstrate a history of successful event planning and event management.

Job Description:
Responsible for the overall direction of the Events, Catering, and Athletic Events Programs. Establishes departmental budget, goals, and objectives in support of the club’s annual and long-term plans, policies, and procedures. Works with members and club staff to create premium programming. Serves as a member of the club’s leadership team to collaborate, integrate programming, and achieve club-wide objectives.

  • Establishes and achieves an annual action plan to assist the Director of Food & Beverage in meeting strategic goals.
  • Works closely with the Director of Food & Beverage to establish and maintain cohesive, consistent, and positive leadership in the Events Office.
  • Establishes and administers department procedures in compliance with Board-approved policies, Club Rules, and club operating procedures.
  • Recommends or initiates a change to policies, procedures, and programs to improve member satisfaction and club efficiency.
  • Supports, adopts, and promotes club goals, policies, operating procedures, and standards; leads by example.
  • Represents the Events Department in general staff meetings and other meetings with club management.
  • Coordinates and participates in regular department meetings.
  • Cultivates, maintains, and enhances intradepartmental relationships.
  • Continuously seeks new ideas to appeal to the club’s internal audience for social activities.
  • Prepares reports and analyses reflecting attendance, member satisfaction, and trends; makes appropriate recommendations or conclusions to improve attendance and satisfaction.
  • Plans and coordinates arrangements for special functions as assigned.
  • Coordinates member tours, trips, and theater packages; negotiates schedules and fees, makes travel and lodging arrangements, purchases tickets, and makes other arrangements as required. Establishes procedures for accurate registrations and reservations.
  • Collaborates with Food & Beverage department to plan events and enhance value to members.
  • Oversee the registrations and reservation functions for social activities.
  • Assists in the preparation of the annual budget for the Events department.
  • Provides support to Member Events Committee and event-level committees for annual funding requests.
  • Monitors expenditures and revenues throughout the fiscal year and makes appropriate adjustments.
  • Alerts the Director of Food & Beverage and Finance Director of significant, unanticipated variances in budgeted revenues or expenses.
  • Establishes and maintains internal controls for department revenues and expenses.
  • Oversees all pre-event promotions including magazine and Website articles, posters, flyers, invitations, and group e-mailings and mass-mailings.
  • Work closely with the Communications department to train employees on the club’s communication standards and monitor their work to ensure consistency and compliance.
Supervisory Responsibilities:
  • Directly supervises and coordinates the activities of social event coordinators.
  • Directly supervises the Social Events Manager, Athletic Events Manager, and Club Events Manager.
  • Initiates personnel actions including hiring, promotion, transfer, discipline, and termination.
  • Stays current on and complies with club Human Resources policies and procedures.
  • Orients and trains new and current employees; ensures cross-training of other employees on basic events information and reservation procedures.
  • Provides regular and ongoing feedback on job performance and work-related behavior; recommends ways to improve performance.
  • Conducts timely and measurable performance reviews.
  • Bachelor’s degree or the equivalent in education, training, and experience.
  • Minimum two years of successful supervisory experience with demonstrated ability to establish and maintain effective working relationships, develop, and motivate staff and build cohesive work teams
  • Demonstrated history of successful event planning and event management and knowledge of current special event trends.
  • Proficient in computer applications including Microsoft Office and HTML.
  • Demonstrated effective verbal and written communication skills. 
  • Ability to troubleshoot unexpected problems and remain calm in stressful event situations.
  • Ability to plan, organize and effectively present information to groups.
  • Ability to establish and maintain effective working relationships, develop, and motivate staff, and build cohesive work teams. 
  • Ability to perform essential job functions.
  • Willingness to work evenings and weekends, as required.
Expired job