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Administrative Assistant- Freelance

Job title: Administrative Assistant- Freelance
Contract type: Freelance
Location: Irvine, CA
Industry: Data
Remote: No
Reference: 403121
Contact name: Catherine Aranda
Job Published: January 01, 1970

Job description

Client Overview:

A lead advertising agency is actively pursuing an Administrative Assistant to join their team! Specializing in brand strategy, integrated marketing, and digital business, their highly innovative and strategic approach drives one-of-a-kind results for some of the most well-known and successful brands.

Administrative Assistant Overview:

As the Administrative Assistant, you will be responsible for providing administrative support and assistance in a professional and efficient manner by demonstrating initiative, resourcefulness, and problem-solving skills.

Responsibilities:

• Greet guests professionally and represent the brand, manage the front desk guest calendar, and sort and distribute correspondence

• Answer the main phone line, direct calls, take messages, and maintain the reception manual and process documentation

• Update and organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, prepare invoices and offer general staff support

• Assist with meeting preparation, schedule conference rooms, and maintain office supplies

Qualifications:

• Proven Administrative Assistant experience

• Strong communication and organization skills

•Ability to set priorities and meet deadlines in a fast-paced, professional environment • Knowledge of Microsoft Word, Excel, PowerPoint and Outlook is preferred

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