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Assistant Events Manager

Job title: Assistant Events Manager
Contract type: Freelance
Location: Portland
Discipline: Marketing
Remote: No
Reference: 428982
Contact name: Rianne McDonough
Job Published: January 01, 1970

Job description

24 Seven is partnering with their top global sportswear client to find an Assistant Events Manager to join their team in a hybrid role. This is a 12 month contract, with potential to extend or turn into a full-time position. While on contract, you'd be eligible for benefits including medical, dental, vision, sick time, 401K and holiday pay. This role will work onsite 3 days/week (flexible on the days) and remote 2 days/week, with onsite meetings on Wednesdays. 

Purpose: Supports and executes event plans that elevate our brand to our employees, consumers, customers and partners.

  • Four-year College or university degree, emphasis in marketing or communications preferred.
  • Minimum 1 year meeting planning or event marketing experience (or related field).
  • Project Management experience
  • Equivalent combination of education and/or experience may be substituted for degree.
  • PowerPoint and Excel experience- used daily 
  • Smartsheet experience nice to have
Ideal Candidate: 
  • Good project management skills, oral communication, able to deliver clear, concise information tailored to specific (and potentially varied) target audiences.
  • Event industry experience 
  • Knowledge of entry level meeting planning skills (hotel contracts, room sets, catering, production, AV, etc)
  • Ability to maintain a professional attitude in fast paced, changing environments.
  • Ability to take direction and flag when clarity and/or assistance is needed.
  • Ability to cope with change and be flexible.
  • Ability to effectively communicate to all levels within the organization.
  • Knowledge of industry-standard software, including the Microsoft Office Suite (Excel, PowerPoint and Word).
  • Ability to travel by aircraft domestically as needed
Key Accountabilities: 
  • Support and execute events across the NAM Event Marketing business. This includes GTM, Employee, Consumer/Communities/Purpose and Retail.
  • Support creation of event briefs, event overviews, event recaps and workbacks.
  • Support creation and updating of Event PPT’s
  • Maintains and updates Event Calendar.
  • Maintains and updates rooming lists, transportation manifests, BEOs and other hospitality documents.
  • Orders, manages, and organizes promotional product for events.
  • PO creation, maintenance and updating of department budget tracker.
  • Invoice processing.
  • Creation of meeting agendas and recaps as requested.
  • Calendar management and scheduling.
  • Provide timely responses and follow up as needed. Escalate if guidance needs to be provided.
  • Act as event support for miscellaneous team requests. 
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