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Design Administrative

Job title: Design Administrative
Contract type: Freelance
Location: Boston
Industry: Creative
Remote: No
Reference: 426761
Contact name: Mia Berard
Job Published: January 01, 1970

Job description

24 Seven is partnering with our lifestyle footwear client to find them a Design Administrative for this short-term contract. This role is offering benefits (medical, dental, vision, 401k), and is fully remote. The office is located on the East Coast, so working core EST hours are required. Brief details are below.

Ideal candidate: 4 years of administrative experience with some experience in graphic design. 

Duties
-Performs normal office functions such as setting up and maintaining files
-Interviewing callers and making proper referrals
-Arranging meetings and conferences; and receiving, referring, or answering mail.
-Reviews drafts and finished documents for appropriate grammatical usage
-Answers questions relating to office operations and established policies and procedures.
-Gathers, compiles and reports on information relevant to supervisor's assignment.
-Prepares expense reports and purchase orders and maintains office supplies
-Updates organizational charts and coordinates department or equipment moves.

Reception:
-Responds tactfully and promptly to inquiries and problems within scope of established authority.
-Handles highly confidential information.
-Used to dealing with high profile visitors and senior management.

Logistics:
-Coordinates a full range of meeting, event, and travel arrangements
-Manages calendars for the vice president.
-Works with internal/external contacts for venue requirements and selection, room reservation system to ensure that the travel policy is followed in order to provide cost-effective and convenient travel arrangements.
-Works with travel agents, airlines, and others regarding planning and customer service issues.

Presentations:
-Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
-Interprets needs, determines and produces effective presentation layout, and organizes final documents.

Skills:
-Minimum of 4-5 years of progressively responsible experience in an administrative support capacity for executives.
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