Executive Assistant - REMOTE

Job title: Executive Assistant - REMOTE
Contract type: Freelance
Location: San Francisco, CA
Industry: Beauty
Remote: Yes
Reference: 402986
Contact name: Makena Neuhoff
Job Published: January 01, 1970

Job description

The Executive Assistant will provide high level business and administrative support to the General Manager Americas, as well as the SVP Wholesale, in a fast-pace environment. This position requires outstanding business communication skills, excellent judgment, and utmost discretion in handling all matters.

Essential Duties and Responsibilities:

• Actively manage calendars and meeting schedules, coordinate travel, and compile expense reports

• Coordinate and prioritize a complex schedule of meetings across multiple calendars, prepare agendas, and assist in developing meeting presentations

• Plan special events, offsite meetings, market week meetings, business and entertainment lunches and dinners. Includes catering, room reservation, and miscellaneous related duties

• Assist with miscellaneous American duties related to the Canada, Mexico, Brazil and Chile businesses

• Oversee gifts, charitable donations, and identify strategic partners for potential collaborations (Louis Vuitton, WWD, Belvedere, MHUSA)

• Administration of special projects as necessary

• All other duties assigned



• Excellent written and verbal communication skills

• Excellent organization skills with strong attention to detail

• Ability to multi-task and prioritize

• Ability to work in a fast-pace, high growth environment with adaptability to constant change

• Great interpersonal skills

• Professional demeanor

• Excellent computer skills; expertise with Outlook, Excel, Word, and PowerPoint; knowledge of InDesign a plus

• Bachelor's degree preferred or equivalent work experience

• Strong GPA

• Two years’ experience in Administrative position

Expired job